Executive Assistant

6 days ago

Lowestoft, United Kingdom Select Recruitment Full time

Our client is seeking an experienced Executive Assistant and Office Manager to provide high-level support to their Managing Director whilst overseeing the daily operations of their office environment. This dynamic position requires a highly organised, discreet professional capable of managing sensitive information and multiple priorities.Key ResponsibilitiesExecutive Assistance to MD:Proactively manage the MD's diary, optimising schedules and preventing conflictsCoordinate, schedule, and manage internal and external meetings, including agenda preparation, document compilation, and participant communicationsManage correspondence on behalf of the MD, screening calls, inquiries, and requests with appropriate handlingServe as the primary liaison between the MD and internal/external stakeholdersArrange travel and logistical requirements for the MDOffice Management:Oversee efficient office operations, maintaining equipment functionality and supply levelsLiaise with internal stakeholders, potentially managing calendars and coordinating schedules for seamless operationsSupport business logistics functions through coordination with suppliers, vendors, and internal departmentsManage meeting and event logistics, including technical setup, breakdown, and catering arrangementsInformation Handling:Maintain highly sensitive company documents and information with strict confidentiality and discretionImplement and oversee document management systems with appropriate storage, backup, and retrieval protocolsEnsure compliance with data protection regulations and company policiesTeam Support and Additional Duties:Provide administrative support to team members as requiredSupport ad-hoc projects and tasks as directed by the MDIdentify and recommend opportunities for improving office efficiencyEssential RequirementsProven experience as an executive assistant or in a comparable roleHigh proficiency in Microsoft Office Suite and office management toolsExceptional organisational and multitasking abilitiesDemonstrated ability to handle highly sensitive information with utmost discretionStrong written and verbal communication skillsPersonable, flexible approach with excellent interpersonal skillsWillingness to undertake diverse tasks as business needs dictateStrong accountability mindset with excellent follow-up on delegated tasksBenefits28 days annual leave (inclusive of bank holidays)Competitive Salary depending on Experience How to ApplyInterested candidates should submit their CV and a cover letter detailing relevant experience to Emma Baylis at Select.Our client is an equal opportunity employer and welcomes applications from all qualified candidates.

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