Medical Secretary

Job Title Medical Secretary and Administrator Salary £15.91 per hour Hours 15 - 20 hours per week Responsible to Practice Manager Job purpose To work with other member of the Secretarial and Administrative Team to provide administrative and secretarial support to the clinical team To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the clinical team. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with clinical team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). Primary Responsibilities The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: Provide a secretarial service typing letters, reports and associated documentation as required using TPP SystmOne Clinical system, Lexacom digital dictation system and Microsoft Word Process referrals using the electronic referral system (ERS) Use TPP SystmOne and GP2GP links for a range of patient administration tasks Maintain the accuracy of the patient list, accepting amendments and deductions Accept new records and forward to GP for summary Print out and return full medical records to Medical Records at NHS Shared Business Systems for patients leaving the Practice Notify Patient Systems Team of deaths Scanning of patient related documentation and attaching scanned documents to patients healthcare records, adding appropriate READ codes where necessary.
Health & safety The post-holder has a duty to take reasonable care of their own and others health and safety and infection control as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include (but will not be limited to): Using personal security systems within the workplace according to practice guidelines Keeping own work areas tidy and identifying issues and hazards and highlighting these to the Practice Manager Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/professional development The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
The post holder is required to carry out any duties that may reasonably be requested by the Partners or Practice Manager.