Accounts Payable Associate

1 week ago

Borough of Halton, United Kingdom PHOENIX Medical Supplies Limited Full time

**Job Title**: Accounts Payable Reconciliation Associate

**Location**: Runcorn

**Salary**:Competitive

**Working Pattern**: 24 hours per week

**About Us**:
At Phoenix Medical Supplies, we pride ourselves on delivering top class, business relevant solutions to the UK healthcare industry. Join us and be a part of a team that really makes a difference.

We are seeking a Accounts Payable Reconciliation Associate to be part of our incredible Finance team. This role will involve reconciling all PHOENIX company utility supplier statements to the finance accounting system, obtaining any missing copies and resolving any differences or queries with suppliers, so the correct values can be paid to suppliers in a timely manner

**Key Responsibilities**:

- Request monthly supplier statements and reconcile with PHOENIX records to ensure all purchases are matched by an invoice, credit, or GRNI record.
- Investigate and resolve discrepancies, ensuring supplier credits are taken and payments are correctly allocated, including direct debits.
- Chase missing invoices and alert the Accounts Payable Input Supervisor for urgent processing.
- Prepare payment proposals and vendor payments across all PHOENIX companies, ensuring adherence to agreed terms.
- Handle supplier queries, providing updates and escalating to the Accounts Payable Supervisor when needed.
- Carry out other duties as required.

**What We’re Looking For**:

- 2+ years’ experience reconciling stock invoices and credit notes
- Proven ability to meet tight deadlines in high-pressure environments with strong attention to detail
- Skilled in problem-solving, process improvement, and implementing robust controls
- Advanced Excel user with experience handling large data volumes
- Collaborative experience across finance and warehouse teams
- Familiarity with purchase order systems, ideally
- Strong interpersonal and communication skills (written and verbal)
- Confident, proactive, and solutions-focused attitude
- Effective at relationship building and conflict resolution
- Detail-oriented and analytical with a forward-thinking mindset
- Proficient in Microsoft Office, especially Excel
- Experience with financial systems, preferably SAP and CSD
- Studying towards APA qualification (desirable)
- 5 GCSEs (or equivalent), including Maths and English

**What We Offer**
- 25 days (pro rata) annual leave plus bank holidays, increasing with length of service
- Medicash - a health cash plan to support everyday healthcare costs (e.g. eyecare, prescriptions)
- iTrent Financial Wellbeing - an app to help manage and access your pay flexibly
- High street discounts and offers
- Employee Assistance Programme (EAP)
- Contributory Pension Scheme
- Fully funded accredited training programmes through the Apprenticeship Scheme

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