Sales Administrator

5 days ago

Plymouth, United Kingdom Vospers Full time

We are currently looking for a **Sales Administrator **to join our friendly and passionate team on a 6-month fixed term contract.

**Vospers** is a family run business and leading Southwest motor dealer group that believes in the importance of our people. That's why we offer a supportive working environment, unrivalled career prospects and a comprehensive benefits package:

- 30 days annual leave (including bank holidays) increasing with length of service + a paid day off for your birthday
- Full range of motoring discounts
- Access to an online platform with discounts across multiple retailers
- Paid sickness scheme after 12 months service
- Life Assurance starting from 2x basic annual salary
- Full range of employee assistance programmes and support services
- Cycle to Work scheme
- Professional development via our Motorv8 and Vospers 5 training schemes
- Manufacturer-specific training
- Generous staff and customer referral schemes

**The Role**

The main purpose of a Sales Administrator is to support the Group Sales Administration Manager & Team Leader by ensuring efficient administration and accounting of the sales department and its strategies to achieve and strive to exceed all sales objectives.

**Key Responsibilities & Accountability**
- Setting up new and used vehicle stocks as required. Monitoring orders, booking in stock and provide progress reports as required.
- Vehicle taxing using RaV and other manufacturers systems for new vehicles complying fully with all DVLA requirements and checks for used vehicles ensuring that accurate records are maintained. Arrange RFL refunds as required.
- Registering new vehicles including completing manufacturers advice of sales.
- Creation of job cards for point of sale e.g. PDI once vehicles are on site.
- Daily review of online deal files and timely follow up with sales team on non-compliant files.
- Ensure all new vehicle warranties, service plans, GAP insurance policies and used vehicle warranties are purchased correctly.
- Ensure cheques/BACS payments are raised for used vehicle purchases, customer cashback and finance settlements.
- Processing new and used vehicle stock transfers
- Processing manufacturers invoices and credit notes.
- Provide assistance to sales staff and manufacturers as required.
- Ensure CRM records are correctly created and maintained.

**Qualifications**
- Strong communication skills, both verbal and written
- Excellent IT & numeracy skills
- Organised
- A quick learner who can adapt quickly to our bespoke software packages
- Confident in building strong working relationship with colleagues and clients
- A keen attention to detail and accuracy
- To be able to manage a high workload at a fast pace
- To hold a UK Driving license is desirable but not essential

**Hours of Work**

Mon to Fri - 37.5 hours per week

**Location**

Marsh Mills, Plymouth

**Salary**

£23,595 per annum

We ask all our colleagues to demonstrate our core values**:care, accountability, performance, respect, and integrity.**

We are proud that so many of our people stay with us and develop their careers at Vospers over the long term. Over 100 of our staff have completed between 10- and 40-years service with the company.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: £23,595.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: 2427

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