Administration Coordinator

**The Challenge**:
We are looking for an experienced, well rounded, administrator to provide administrative support to both our Workshop and Bodyshop departments.

**To succeed, you will need**:

- Good verbal and numerical reasoning skills
- Substantial IT skills
- To be an efficient, neat, and disciplined administrator
- Flexibility, being able to prioritise your own workload whilst supporting the team is key
- To work well under pressure; customers/ suppliers on site waiting for vehicles can be a challenge
- To be responsive and willing to learn, developing both yourself and those around you
- Excellent relationship skills with both colleagues and customers alike
- An understanding of the value of delivering great service to suppliers, colleagues, and customers
- The ability and motivation to work on your own initiative and confidence in your own abilities
- To be brave and curious
- An honest and open approach, embracing the Alltruck culture

**This is what you can expect within the role**:

- Manage the compliance booking process for the Loughborough Workshop customers
- Process all parts orders including placing orders, receiving parts in, filing away delivery notes, requisition parts and transferring of stock to the relevant jobs
- Stock reports
- Liaise with Bodyshop and Workshop subcontractors (e.g., tail lift fitters, livery fitters) and process the paperwork in a timely manner
- Ensure the Workshop & Bodyshop WIPs are raised as required and in advance, job cards/ packs are produced, and any changes are recorded/ updated accordingly
- Maintain filling system (completed job packs and delivery notes are filed away correctly)
- Provide administrative support to New Builds Manager by re-typing the estimates, ordering the required parts and issuing job packs in a timely manner
- Obtain/ chase up the order numbers from our customers, the Rental Manager & our fleet department to proceed with repairs and inform the relevant departments
- Keep the ‘’Bodyshop Accident Repair and Alltruck 2 Registers’’ spreadsheet updated and accurate to the schedule/ progress
- Manage the month end and year end tasks including daily invoicing of job sheets and dealing with invoice queries
- Manage workwear for the shop floor personnel
- Provide support on H&S tasks
- Support with completing payroll timesheets
- Cover of reception duties for the site if required
- Perform other ad
- hoc tasks as and when the need arises, or as the role develops
- Monitoring and updating the progress of accident repairs
- Support with producing estimates for accident repairs
- Ensuring digital T-Card system is consistently updated to allow for real time information to be exchanged between different departments

This is a generic role description and doesn’t detail all the duties as may be required of the position.

**What’s in it for you?**

**Working for an accredited Investors in People Platinum business has many advantages from continual training and development, 121 culture, coaching support and many more listed below**:

- Salary of £28,000 to £32,000 dependant on experience
- 25 days holiday rising to 28 during tenure with the ability to buy or sell holidays
- Life assurance
- Employee Assistance Programme with perks and discounts
- Auto-enrolment pension scheme
- Monthly ‘lunch on us’ paid for
- Quarterly social events paid for
- Annual awards evening
- Annual family day at a theme park paid for

**Additional details**:
This is a full-time permanent role; Monday to Friday, 42.5 hours per week with a one-hour unpaid lunch break.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£32,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Discounted or free food
- Employee discount
- Life insurance
- On-site parking
- Sick pay
- Store discount

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (required)

Work Location: One location