HR Assistant

2 days ago

Chandlers Ford, United Kingdom EMCOR UK Full time

**Duties/Responsibilities**:
We are currently recruiting for a HR Assistant to join our team based in our corporate offices in Eastleigh.

**Job Purpose**:
**Duties**:

- To provide users and staff with a professional, efficient and supportive administrative resource.
- Provide a focus for Personnel coordination of processes and procedures across the TECS divisions.
- Together with the HR Officer seek ways continuously improve personnel procedures and other personnel related documents.
- Assist TECS staff/management with personnel queries, in liaison with the HR Officer.
- Record and update all pay and terms and conditions changes on the master spreadsheets.
- Assist with the ongoing update of Personnel Records.
- Input and update the database as required, ensuring data is entered in a timely and efficient manner.
- Assist the HR Officer in the upkeep of records and input database of sickness absence and annual leave, producing statistical reports for the HR team.
- Work with the recruitment officer ensuring new starter paperwork is collated, security screening is completed and liaise with line managers and site with regards to uniform orders and start dates.
- Liaise with the Culture and Induction Manager to arrange new starter inductions.
- Issue one month and six month new starter surveys.
- Review the electronic learning portal and manage the 3 month probation period in liaison with the HR Officer.
- Ensure all leavers are removed from master spreadsheets and assist with termination paperwork when required.
- Assist with due diligence procedures on TUPE transfers, following up as necessary to ensure all obligations are met.
- Compiling monthly overtime totals and issuing monthly overtime reports.
- Opening post, scanning necessary documents and saving to personnel files

**Person Specification**:
**Skills**:

- Previous HR experience is an advantage but not essential
- Excellent administrative and organisational skills
- Good time management and prioritising techniques
- High degree of reliability with methodical approach
- Thoroughness and high input orientated
- The role requires a diplomatic and discreet approach
- Good IT skills including Word and Excel

**Benefits**:

- 25 days holiday + Bank Holidays
- Further flexible benefits

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