Current jobs related to Contracts/commercial Officer - Harworth - Voestalpine AG

**Job-ID**:V000010799
- **Location**:Harworth
- **Working Hours**:Full-time
- **Employee Referral Program**:Metal Engineering Division
**Introduction

**We are the leading partner for turnouts, turnout components and fastening materials. The company manufactures switches, crossings and associated parts for track installation, ranging from individual products to completed assemblies for maintenance and major track renewals. It’s customers include all major operators of national rail infrastructure tramway and light railway systems in the UK and in the Republic of Ireland. In addition, voestalpine Turnout Technology UK Ltd. provide tailor made engineering, surveying and design for its customers.
**Job description

**As **Commercial/Contracts Officer** you will be part of a Project PMO (Project Management Office). You will be part of a dynamic multi-discipline team, working to tight deadlines and periodically high volumes of work. You will provide a commercial and contract function assist the commercial/contracts manager in all aspects of a NEC based Rail Design, Supply and Maintenance contract, along with supporting systems and processes.This includes; NEC3 - Option A: Lump Sum and Option C: Target Cost activity schedules and associated financial system to administer to deadlines the invoicing, costing and payment processes. You will work across a multi-discipline and multi-company group of suppliers/service providers.You will liaise this internal departments on finance, procurement, Sales or other linked processes to reconcile posted costs against income, thereby ensuring financial targets are met. This is a fixed-term contract up to 18months to cover maternity leave, with the potential to become permanent position as the project team continues to grow.

**Key Responsibilities**:

- To support the Commercial/Contracts Manager in all aspects of administering the HS2 project
- To support the HS2 Programme Management Office (P.M.O.) in the delivery of other key Professional, Technical and Operations contracts/tasks as directed
- To support the Commercial/Contracts Manager and/or P.M.O. in the Day-to-Day Commercial/Contractual interfaces with internal companies and suppliers.
- To populate, amend, revise or adjust financial forecasts as required by our contracts in discussion with the Commercial/Contracts manager and/or P.M.O.
- To support the Commercial/Contracts Manager in the preparation and submission of the monthly AfP inline with the submission schedule and HS2 timelines.
- To create, populate, amend, revise or adjust cost centres for each project set up and reconciliation data to align to income. (i.e. all resource costs and periodic payments)
- To support the Commercial/Contracts manager and/or P.M.O. in ensuring the price fluctuation or other cost reimbursement items are claimed where provisions are made in our contracts (i.e. inflation or interest)
- To use the commercial and contract I.T. based systems to enter required data (i.e. financial systems IScala for CVR or contract data CEMAR) or similar and produce periodic reports/presentations.
- To prepare estimates and/or quotations using both prime data (i.e. labour, plant, materials etc.) or supplied by our contractors and sub-contractors and submit to HS2.
- To ensure that cost/payment Forecasts are accurate and submitted at agreed timescales/ contract requirements.
- To support Commercial/Contracts manager or and/P.M.O. in the development of “cost plans” and periodic presentation of final versions.
- To ensure our Internal/external supply chain meets their contract submission requirements in a timely, accurate and transparent (auditable) manner (i.e. cost, change, income or delay data through I.T. systems)
- To liaise with our suppliers and contractors to ensure they discharge financial deliverables, key dates, completion dates or other commercial/contractual constraints, advising the Commercial/Contracts manager and/or P.M.O. of any issues arising (i.e. cost, income, time implications).
- To keep up to date the HS2 contract and/or other P.M.O. project risk registers. Ensure there is a system of clear auditable review, risk data is current, all parties contribute and act to manage, reduce or remove risks through weekly meetings.
- To support the Commercial/Contracts manager and/or P.M.O. in preparing and submitting contract information that may impact on our cost, income, time or is a formal contract record (i.e. Variations, Compensation Events, delays or other CEMAR or similar requirements).
- To participate and support the Commercial/Contracts Manager and/or P.M.O. in developing, communicating and implementing collaborative value management techniques to our projects.
- To ensure that all contract document requirements are submitted in a clear, accurate, timely and auditable manner within the time sensitive periods set out in the contract requirements (i.e. large contracts HS2 & system based - CEMAR or similar).
- To ensure that any commercial/con