Sales & Project Administrator

7 days ago

Abingdon, United Kingdom Evotec Full time

We are currently recruiting for a Sales & Project Administrator to join the Finance team here in Abingdon.

Key responsibilities will include:

- Reviewing new contracts for project set up and customer invoicing
- Raise and issue invoices and credit notes to customers through various Evotec entities
- Proactively manage monthly invoicing
- Work closely with Sales and Project Coordinator and project managers and respond in timely manner to any requests that they have
- Run the monthly timesheet reconciliation process
- Work to tight deadlines in closing sales at month end
- Collate monthly/quarterly items for recharge
- Monitor Intercompany transactions with other Evotec entities
- Manage project completion and keep project information up to date
- Deal with customer queries regarding payments and outstanding invoices in a professional and timely manner
- Review aged debtors, chase for overdue payments and escalate issues as required
- Prepare documentation for yearly audit where applicable and assist auditors with queries
- Work closely with all finance teams, Group Controlling and Sales Order Book Administrators and provide support with month-end reconciliations
- Assist Finance Analyst with maintaining and updating the sales order book for the group.
- Monitor time booked on projects and compare against contracts on a monthly basis
- Ensure customer master data on ERP system is up to date
- Due to tight month-end deadlines, you may have to work flexibly during month end.

Other:

- Conform with and abide by all regulatory guidance and internal policies & procedures.
- Document policies, procedures and workflow for assigned areas of responsibility.
- Contribute to department and organisation special projects as required.
- Continuously strive to develop personal role in the organisation to maximise benefit brought to the Finance function in general

Education & Experience:

- Previous experience of working in financial reporting departments.
- Familiar with working in an international environment a benefit
- Strong level of Microsoft office skills

Knowledge, Skills & Abilities
- Accurate, reliable, highly-organised, self-motivated. Service minded and problem-solving oriented.
- Strong interpersonal negotiation and inter-cultural communication skills, and a team player. This role requires someone who can juggle multiple tasks in an organised and effective way.
- Strong, collaborative and balanced personality
- Ability to work independently and as part of a team and take on new tasks.
- Ability to work under pressure and to tight timelines and to act on own initiative.
- Ability to work effectively with staff in different departments and locations.

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