Executive Personal Assistant
14 hours ago
**Executive Personal Assistant - Bury Town Centre**
- £16.35 - £17.79 an hour
- ASAP- 3 months (Possibly extended)
**Hours**:
- Monday-Friday
- 8.30am-5.30pm
Are you a proactive and highly organised professional looking for a temporary opportunity to showcase your skills? Our client is seeking an established Executive Personal Assistant to support an Executive Director on a temporary basis. This is your chance to make a difference while working in a dynamic environment This is a newly created position and a fantastic role to make your own
**The role of Executive Personal Assistant**:
- Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues.
- Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination.
- Project Coordination: Take charge of coordinating project work to help deliver exceptional results.
- Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles.
- Prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines.
- Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited.
- Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties.
- Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses.
- Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required.
- Travel Coordination: Arrange travel and accommodation as needed, ensuring a smooth experience for the Executive Directors.
- Confidentiality: Handle sensitive issues with discretion and maintain confidentiality at all times.
- Technology Savvy: Stay updated on relevant technology to enhance efficiency and productivity.
- Filing Systems: Develop and maintain an efficient electronic filing system to keep things organised.
**The ideal Executive Personal Assistant**:
- Proven experience as a Personal Assistant, preferably supporting senior executives.
- Exceptional organisational skills with a keen eye for detail.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office suite and document production.
- Ability to work independently and take initiative.
- Discretion and sensitivity when dealing with confidential matters.
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