Administrator

First Fence is a leading name in the Security and Temporary Fencing industry that provide the highest standard of service, at the best market price. Our team of specialists are dedicated to meeting the needs and expectations of all of our customers. As we are the only security fencing company to offer same day delivery within the UK, delivering optimum service through our dedicated sales, transport & systems development teams, it is no surprise we are one of the market leading companies in the security fencing industry. The rapid pace of our growth has resulted in a sales increase in excess of 100% year on year since we were established in Burton-on-Trent in 2010. Building on our success, we are continuing to develop avenues for new business opportunities. Having recently opened our sixth depot in Nottingham, we have ambitious plans for further growth and business expansion. Our rapid growth means that we currently operate from six locations - our main head office in Swadlincote in the East Midlands, Tipton in the West Midlands, Nottingham, Canvey Island, Bristol, and Glasgow. **Position**: **Administrators work closely with the Executive Assistant, alongside the Directors. You will be involved in a whole range of activities to support the growth and development of the company.**: ***: **Reporting to: Executive Assistant**: **Operational Responsibilities**: ***: - Supporting and working with our insurance companies and key stake holders for all insurance claims with the exception of vehicles, such as buildings, theft etc. Personal injury typically will be dealt with via the Health and Safety Team however on occasions you may be required to assist. - Ensure files, including legal, are created, maintained, in date and in one location. This includes as a minimum leases, purchase agreements, asbestos surveys, valuations and all legal and compliance documentations - Manage diaries, meetings/appointments/events/conferences including catering and venue booking - Arranging travel/transport and accommodation - Maintaining schedules and communicating reminders of important tasks and deadlines - Support Executive Assistant Compiling, and preparing reports, presentations, and correspondence - Managing databases and filing systems - Implementing and maintaining procedures/administrative systems - Liaising with colleagues, suppliers, and customers/clients - Completing reports to ensure the business is compliant with legislation and regulations within the remit of Directors - Screening phone calls, enquiries, and requests, and handling where appropriate **Requirements**: **How you do it**: - You are courteous, friendly and professional to your colleagues and customers - You remain calm in a fast paced, high-pressure environment. - You have strong planning skills - You are able to make the right decisions, understanding the implications of those decision - You have a logical and systematic approach to work, working with wider team or on your own using initiative - You have good time management, with the ability to work under pressure, maintain accuracy and keep to deadlines - You have the ability to solve problems and make decisions - You have excellent relationship management skills, with the ability to work collaboratively with internal and external teams - You have excellent communication skills, both written and oral - You have IT literacy, skills in Excel and the ability to handle electronic data - You maintain company and customer records ensuring complicity with Data Protection Act 2018 - You attend and participate in meetings and training sessions that may be necessary in the performance of your duties. - You may be required to undertake any additional tasks as may reasonably be required from time to time including travel within the UK **Other information**: **Why Choose First Fence?** *** It's not about the job you need now, it's about who you want to be and where you want go. The thing about First Fence is we are great at developing our people. Education and commitment are just two of our values that we live by. We have the kind of environment where people learn and thrive and be the best they can be. We empower each and every person to push the boundaries of what's possible. While sharing the successes. We're growing rapidly and so should you. "Doing the undoable, first" **Our Benefits** - Dedicated wellness initiatives that support your wellbeing, ranging from our Mental Health support programme to cycle to work scheme and free fruit and vegetables. - Employee Assistance Programme - Annual leave increase with length of service - Christmas close down