Regional Administrator Officer

**General Information**:

- Salary
- £23,583 - £25,210
- Working Pattern
- Full Time
- Vacancy Approach
- External
- Location
- Bridgend, Caernarfon, Caerphilly, Cardiff, Carmarthen, Colwyn Bay, Haverfordwest, Llanelli, Merthyr Tydfil, Newport, Pontypridd, Swansea
- Region
- Wales
- Closing Date
- 07-May-2025
- Business Unit
- Wales HQ Operational Business Support
- Post Type
- Fixed Term
- Civil Service Grade
- Other
- Number of jobs available
- 1
- Reserve List
- 12 Months
- Job ID
- 5172

**Descriptions & requirements**:

- Job description

The job holder will be required to carry out the following responsibilities, activities and duties:
**Business Services support**

Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

- **HR**
- Absence management recording
- Vetting administration and co-ordination
- Appraisal, reward and recognition recording
- Gift & Hospitality register updating
- Training administration
- Maintaining up to date divisional organisational charts
- Health & Safety administrative support
- ** ICT**
- Change requests processing
- Local information management using established Probation systems
- Quantum point of contact
- **Procurement**
- I-Proc (requests)
- **Other**
- Assisting with the design, development and maintenance of computerised and manual records.
- To work ly with the local senior management team to ensure that consistent processes are used within the local Probation teams
- Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes o Processing and recording documents in relation to goods and services o Administering room bookings, meetings and events
- Responding to external and internal telephone enquiries and personal callers
- Hire Car Booking administration
- Handling printing requests
- Circulating Alert office notifications as required
- To use keyboard skills to produce and present documentation effectively
- To respond to correspondence and queries as required
- To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
- To organise and store efficiently paper based information
- To deal with sensitive and confidential data in accordance with data protection requirements
- To work ly with Shared Services to ensure appropriate protocols and procedures are followed.

**Use communication effectively**
- Providing information, feedback and advice
- Influencing and persuading
- Participate in meetings w appropriate
- Using appropriate skills, styles and approaches

**Enhance your own performance**
- Manage own resources and professional development.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder
- Additional Information

**HMPPS in Wales**:
**Preventing victims by changing lives**
HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the people we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners.

**The Welsh Language Scheme**
Welsh Language skills for this post are desirable.

**HMPPS yng Nghymru**:
**Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau**
Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i’r pobol rydym yn gweithio â hwy i newid eu bywydau. Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a’r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu. Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy’n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid.

**Y Cynllun Iaith Gymraeg**
Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon.-
Hoffech chi’r cyfle i fod yn rhan o ddiwylliant sy’n helpu i newid bywydau? Yng Ngwasanaeth Carchardai a Phrawf Ei Mawrhydi Cymru, gallwn roi’r cyfle i chi wneud gwahaniaeth i gymdeithas yn ehangach. Bydd yn cynnig boddhad personol a boddhad mewn swydd, a gallwch hefyd elwa ar fanteision a buddion o fewn y sefydliad, megis lwfans gwyliau deniadol, cyfleoedd dyrchafiad, mynediad at hyfforddiant, trefniadau gweithio hyblyg, buddion mamolaeth a chyfraniada