Commercial Administrator

**Division**

Milestone Partnerships Ltd

**Job Title**

Commercial Administrator

**Reports To (Job Title)**

Commercial Manager

**Location**

Newbury

**Contract Type**

Permanent or Contract

**Salary Range**

**Reference Number(office use)**

**Summary of Role**:
Milestone are a young and rapidly growing business. We have recently secured a number of key long terms clients in the Berkshire & Hampshire areas and are looking to establish a new and permanent base in the area.

As part of our strategic growth plans we will expand our work portfolios and offerings with other clients as well as look to establish new long term relationships now that we have a foothold from which to service them from.

We also want to see our people develop and provide an opportunity to better themselves. For the right person this could also prove to be the first step into the progression of a role to be a quantity surveyor.

**Key Tasks**:

- Support of the partnerships division, one of the Milestone Group businesses in the delivery of the measured terms contracts.
- Supporting in the accurate completion of monthly reports for issue to clients.
- Production of KPI data for tracking & assessment purposes
- Logging, tracking and progress updates of operational & commercial reports for day-to-day repairs.
- Collaborative working with our delivery team ensuring robust practice of job by job tracking to ensure we complete our work within required timescales.
- Responsibility for the arrangement of purchase orders for overhead spend, temporary staff and any other items as requested.
- Dealing with materials & plant supply chain queries around payment / approvals of invoices etc.
- Support in the ongoing review and adjustments to our project cash flow forecasts.
- Assistance in the pricing of small day to day repairs with a view to progression to pricing more extensive work under the guidance of the Senior Quantity Surveyor.
- Day to day running of the office ensuring we keep an up-to-date itinerary of materials in and out, and that we have accurate stock records.
**Skills / Attributes**:

- Experience of working in a fast-paced and energetic environment. A history of previously working in social housing would be advantageous but not essential.
- Ability to communicate at all levels.
- Be able to work on your own initiative
- Understands the importance of deadlines and works with the team as to help achieve them.
**Qualifications and Specialist Training**:

- Good understanding of the use of Microsoft Office software (word, excel, outlook)
- Qualification to a minimum of A-levels/equivalent (preferred but not essential).
Additional training will be provided by Milestone during your employment

**Relevant Job Experience**:

- Experience of approving invoices, raising purchase orders, and arranging purchase orders for overhead spend.
- A proactive, diligent, and forward-thinking approach - you're enthusiastic and will be committed to achieving personal success.
- Ability to work in a team in delivery its key responsibilities towards the business.
- Proficient in using Microsoft Outlook, Word, PowerPoint, and Excel.
- You’ve worked for a building contractor or supplier.
- **Special Conditions**:

- Always follow Group and company policies and procedures.
- Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment.
- Use all work equipment and personal PPE properly and in accordance with training received.
- Report any issues or training needs to your Line manager and /or via your divisional incident reporting system.
**Specialist Knowledge / Competences**:
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder’s role and/or the needs of the business.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£27,000.00 per year

**Benefits**:

- Company events
- Company pension
- Referral programme
Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
Reference ID: ZT/DL/KG