Purchase Ledger Senior
1 week ago
Formula One Management Limited (FOM) is one of the principal subsidiaries of the Formula 1 Group which holds the commercial rights to the FIA Formula One World Championship.
Organisation Context
Main
**Responsibilities**:
- Processing a high volume of invoices and credit notes, utilising Exflow software, ReadSoft scanning tool and Microsoft Dynamics 365.
- Accurate matching of invoices to purchase orders (POs).
- Coding of non-PO invoices and referral through workflow to suitable manager for approval.
- Liaising with managers and requisitioners across the business to ensure that POs are raised, approved, and receipted to allow payment.
- Act as the primary point of contact for suppliers, ensuring that all queries are dealt with promptly and efficiently and that the turnaround between receipt and payment of invoices is kept to a minimum, in order that our corporate image and high standards are maintained.
- Payments_
- Shared responsibility for weekly multi-currency supplier payments through BACS, CHAPS, and telegraphic transfers, ensuring payments are made on time.
- Preparation and upload of bulk payment runs (BACS, SEPA, CHAPS, WIRE) through online banking system.
- Inputting and posting manual payments into online banking system.
- Expenses_
- Able to cover the reviewing of expense and per diem claims, ensuring that they are paid correctly and on time.
- Liaising with staff and management to deal with any queries arising from claims.
- Credit Cards_
- Able to cover reviewing of credit card statements and liaising with cardholders to obtain all relevant receipts and authorisations in support of the statements.
- Admin_
- Checking supplier statements.
- Investigating and answering queries on invoices or payments from suppliers and managers within the business.
- Completing and documenting verification process for supplier bank detail changes
Specification Essentials
- 3 years experience working in a Purchase Ledger department
- Structured approach towards balancing multiple demands and priorities
- Good communication skills
- Ability to build relationship at all levels
- Excellent Microsoft Excel skills
- Proactive approach and shows initiative in all situations
- Methodical and conscientious towards work with excellent attention to detail
- Team player who has the ability to support and build relationships with colleagues and stakeholders
Division:
Corporate
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