Account Assistant

1 week ago

Portsmouth, United Kingdom Spa Parts Vortex Full time

**Full Job Description**:
**Key Responsibilities**:
**Accounts Payable**:

- Receive and record invoices from suppliers.
- Obtain receipts or other verification for paid accounts.
- Process invoices on Odoo and attach documents for job costing and financial statements.
- Match invoices and credit notes with receipts before payment runs.
- Ensure invoices are approved in time to meet payment cycles.

**Accounts Receivable**:

- Track incoming payments and maintain customer accounts.
- Conduct credit assessments for new clients and review existing customers.
- Record and reconcile all incoming financial transactions.
- Work with the Sales team to process sales orders and raise sales invoices on Odoo.
- Resolve outstanding payments and send collection statements.
- Secure revenue, resolve payment queries, and send reminders and statements.

**Reconciliation of Accounts**:

- Reconcile cash accounts, bank statements, supplier statements, PayPal, Stripe fees, credit card accounts, and intercompany accounts.

**Payment Runs & Other**:

- Process supplier payments and ad hoc payments.
- Prepare accruals and prepayments schedules.
- Analyse profit & loss accounts and balance sheet accounts as required by management.

**Ad hoc Duties**:

- Order office, kitchen, and warehouse supplies.
- Assist with budgeting and forecasting.

**Requirements**:

- AAT or similar qualification, or actively studying.
- Ability to multitask and meet tight deadlines.
- Excellent communication, organizational, and time-management skills.
- Solid accountancy and basic bookkeeping skills.
- Computer literacy and proficiency with accounting packages and spreadsheets.
- Strong analytical skills to evaluate financial data and make recommendations.
- Ability to integrate and function well in a team and provide support as needed.

**Job Types**: Part-time, Permanent

Pay: £24,000.00-£25,000.00 per year

Expected hours: 20 per week

Additional pay:

- Yearly bonus

**Benefits**:

- Company events
- Company pension
- Employee mentoring programme
- Free parking
- Health & wellbeing programme
- On-site gym
- On-site parking
- Referral programme
- Sick pay

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Portsmouth (Hampshire, South East Region): reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 1 year (preferred)
- Accounts: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: AC0II
Expected start date: 17/02/2025

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