Community Equipment Co-ordinator

The post holder will contribute to the provision of the health care of patients in the Primary and Community Care Group by organising the delivery and collection of equipment to patients being nursed within the community. The post holder will be part of a small team of administrators, clerical staff and community equipment cleaning staff and will co-ordinate the day to day work schedules for the porter/drivers who support the District Nursing services in delivering effective and timely care to patients nursed within the community.
The post holder will be the first point of contact for equipment queries, and will work within a busy team providing a patient centred approach. They will perform a range of administration and clerical duties and will be expected to liaise in a profession matter with patients, colleagues, members of the public and other agencies involved in patient care, this will be face to face and over the telephone.
The post holder will work independently within defined policies and procedures and plan a fundamental role within the service
Please see attached job description for full details of this role within the Primary and Community Care Group.
The ability to speak Welsh is desirable for this post. English and/or Welsh speakers are equally welcome to apply.
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
**We live by our core values**:
We listen, learn and improve
We treat everyone with respect
We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
**The post holder will**:
Co-ordinate the daily work schedules for the community Porter/Drivers whilst ensuring that all delivery and collection of equipment is undertaken in a timely, safe and effective manner.
Liaise on a daily basis with professional staff, patient, relatives, carers and other agencies and bodies in order to produce the Porter/Drivers daily work schedules.
Ensure all patient equipment is cleaned, serviced and ready for re-issue in line with local protocols by liaising with the community equipment cleaning staff.
Work closely with and provide day to day support / supervision to our equipment cleaners.
Maintain and monitor equipment stock levels in order to meet the demands of the service.
Ensure that the equipment utilised in the community is safe and complies with statutory legislation in respect of maintenance.
Update, interrogate and monitor the clinical engineering equipment library system in line with the service requirements for patient nursed at home and in conjunction with the system manager.
Be expected to use their own initiative whilst dealing with the priority of the workload.
Co-ordinate movement of furniture, equipment and supplies between staff bases.
Co-ordinate the distribution of the internal mail process across bases of work for staff within the locality.
Provide all statistical information in relation to stock and equipment as required by the CSG manager relevant to own work.
Participate in the procurement process utilising the Oracle purchasing and receipting system.
Oversee the reconciliation of petty cash accounts and re-imbursement claims process.
Oversee and monitor the District Nursing patient notes off listing and archive process.
Undertake regular audits as requested by the Senior Manager within the Locality within the sphere of responsibility.
Act as point of contact for all items requiring repair within the Community Offices.
Work closely with the administrative and clerical staff within the community health office to provide cover during periods of annual leave or sickness. This will require the post holder to possess advanced keyboard skills as the role can require a range of typing skills.
Maintain knowledge and compliance with all Cwm Taf Morgannwg UHB policies and procedures.
Support any ongoing business processes with the Senior Manager to improve service delivery.