Administration Assistant
7 days ago
An exciting opportunity has arisen within the Chief Executives Office at Dorset County Hospital to provide efficient and effective administration support to the Team of Personal Assistants.
**The post holder will**:
- Manage time effectively to meet deadlines and maintain high standards of efficiency within the role and department;
- Manage the diaries of the Executive Directors ensuring work is organised, co-ordinated and prioritised accordingly in the absence of the Executive Assistants;
- Plan and organise a range of formal meetings including liaising with staff across the Trust and external agencies;
- Be responsible for maintaining the Trust Boardroom electronic diary as required;
The Team comprises of 3 Executive Assistants and Business Manager and we are looking for someone who is a team player and will complement the team.
- The post holder will be required to deliver an effective and efficient personal administration function to the Chief Executive Office.
- To open, sort/redirect and prioritise incoming post for the manager, as appropriate
- To assist and provide cover for Personal Assistants within the team during busy periods, sickness absence and annual leave.
- The post holder will be required to undertake a range of administrative support to the wider members of the team within the Executive Director’s portfolio;
- To develop and maintain an accurate and current filing system;
- To draft letters and other documents for approval/amendment by the manager. To word-process (audio/copy-typing) and/or prepare a range of other documents, some of which maybe of a confidential/sensitive nature (e.g. reports, business cases, procedures, spreadsheets or presentations);
- The post holder will be expected to plan and organise a range of meetings liaising with staff across the Trust and wider system partners;
- To prepare/draft meeting agendas and supporting paperwork, as appropriate, ensuring that this information is circulated to the relevant individuals in good time;
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Administration Assistant
7 days ago
Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Chief Executives Office at Dorset County Hopsital to provide efficient and effective administration support to the Team of Personal Assistants.
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