Finance Assistant

**JOB DESCRIPTION**

**Post Title**: Finance Assistant

**Job Purpose**: Effective and efficient processing of all financial transactions and finance related enquiries for internal and external clients.

**Responsible to**: Finance Officer

**Responsible for**: None

**Liaising with (Working **Finance Assistants, Finance Officer(s), Head of Finance and Chief
**Relationships)**: Financial Officer

**Hours of Work**: 16 - 37 hours per week, TTO - 52.143 weeks

**Grade and Range of Post: NJC Range 6**

**Current Base**: Hallam Pastoral Centre or at any premises used from time to time by St Clare CMAT, unless your duties take you elsewhere. St Clare

**Main / Core Duties**: The Finance Assistant will be responsible for the following areas:

- To maintain the effective and efficient operation of the purchase and sales ledgers within the IRIS system.
- Maintenance of the cash and day books.
- Checking, input & reconciliation of staff expenses.
- Monitor and manage shared mailboxes
- Maintain financial records and systems for the effective and efficient management of public funds.
- Adherence to the Scheme of Financial Delegation.
- Adherence to standard accounting policies and practise.

To support the delivery of curriculum and operational objectives in an effective, efficient and professional manner.

**Operational Planning**: To plan and prioritise workload on a daily, weekly and monthly basis. To coordinate own responsibilities with those of the department.

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**JOB DESCRIPTION**

To ensure tasks are fully completed or otherwise identified to
Finance Officer(s) as tasks requiring further investment of time.
To ensure the operational workload is effectively managed to ensure finance service standards are adhered to.

**Service Provision**: To investigate and answer routine queries arising from budget holders, management and other finance colleagues as well as external bodies.
Assist in troubleshooting and resolving ledger and budget account queries.
Process and support integrity of expenditure transactions across the Trust including invoices for one off supplies and credit notes and reconciliation of supplier statements.
Process and support integrity of income transactions across the
Trust including raising sales invoices and credits and reconciliation of customer accounts.
Process transactions relating to St Clare CMAT corporate card programme.
To prepare and post daily banking transactions, liaising with other parties to determine ledger coding where appropriate
To effectively and efficiently receipt all electronic income and expenditure.
Maintain records and controls in delivery of duties.
Support the Finance Officer(s) in the management or transactions within the financial ledger.
To deal with all routine queries for internal and external stakeholders.
Any ad-hoc tasks related to the role.
To ensure all transactions and associated documentation comply with the scheme of delegation and standard accounting policies and procedures.

**Service Development**: To continually seek to develop service improvements.
To be responsible for your own continuous professional development and participate fully in training and development opportunities or as a result of your performance management.

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**JOB DESCRIPTION**

**Staffing and Staffing **None
**Development**:
**Recruitment / Deployment **None
**of Staff**:
**Quality Assurance**: To develop and maintain a good knowledge of accounting policies, processes and procedures and the accounting system.
To input accounting data into the accounting system with speed and accuracy.
To identify and resolve errors and discrepancies
To comply with and support the work of the internal and external audit teams.
To ensure contentious, complex and/or high value transactions are reviewed by a Finance Officer prior to completion.

**Management Information **To create and/or develop and maintain accounting spreadsheets as
**and Administration**: directed by senior colleagues or as required.

To maintain departmental storage and retrieval systems ensure all documents are correctly scanned and subsequently filed.

**Communications**: To ensure all communications with service users reflect the values of St Clare CMAT.

**Marketing and Liaison**: None

**Management of Resources **To take responsibility for the safe use and safe keeping of all St
**(Other than People)**: Clare CMAT resources.

**Corporate Responsibility**: To abide by and implement all policies and procedures of St Clare
CMAT, including being aware of and responsible corporately and as an individual for Health and Safety policies and procedures.

**Other Specific **To carry out all duties in the most effective, efficient and economic

**Responsibilities**: manner.

To attend all functions and meetings necessary to support the work of the job description, ensuring that the values of St Clare
CMAT are exemplified in your attitude, language and behaviour.
To continue personal development in areas relevant