Talent Acquisition Coordinator

What if your expertise could help someone, somewhere, to live a better life?

Helping children living with juvenile idiopathic arthritis to communicate their pain, giving people with psoriasis their confidence back, shocking 2.3 million HCPs into taking action against second heart attacks to proving to the world that eczema isn’t a skin condition.

Havas Lynx Group is a creative communications agency dedicated to changing the way the world does healthcare communications for the better. We are committed to bringing about change. Change informed by experience, driven by innovation and proven in delivery. We work alongside healthcare professionals, patients, carers, and pharmaceutical brands to overcome the complex challenges of modern healthcare. Our work blends strategic insight and deep scientific understanding with creativity and digital innovation, delivering healthcare campaigns and solutions that really make a difference to people’s lives.

We’re a team of over 500+ people in Manchester and London, with a history of over 35 years and an ever-evolving future. You can get a feel for the #LYNXLife via YouTube, #LYNXLife playlist, Instagram, Facebook, LinkedIn and Twitter.

Everything this company achieves, every life it saves, every penny it makes, every policy it changes, every award it wins, is down to everyone that works here.

**Our Role**

The role of Talent Acquisition Coordinator will see you work in our established Talent Acquisition Team working across the Havas Lynx Group in Manchester and London. Your role will be to administrate the process for multiple teams across the business in the resourcing of freelance talent. In addition, you will support the maintenance of our freelance talent pool and look to add new talent for future projects.

This is an important and challenging role. As the global market leader in our industry, we’re dealing with majority of the top ten pharmaceutical companies in the world. Our clients are demanding, and we strive to deliver excellence. A core component of being able to deliver projects that match our clients’ expectations is our trusted bank of freelancers.

We’re not necessarily looking for someone with previous experience in a similar role, but we are looking for someone who is organised, has strong attention to detail and can work at pace. You’ll be joining a successful, sociable team who are incredibly supportive of one another.

**What you can expect to be doing**:

- Inputting freelancer’s timesheets into our management platform making sure that all data provided is correct
- Draft contracts as and when requested
- Ensure all freelancers have the relevant up to date insurances in place
- Assessment to establish whether freelancers fall within IR35
- Management of various trackers and internal / external platforms
- Ensure any relevant process documentation is kept up to date
- Complete offer letters and contracts using information provided via internal proforma’s
- Forward offers, new starter forms and reference requests
- Sourcing new freelance talent

**What we’d like to see from you**:

- Previous experience in an administrative role, not necessarily recruitment related
- Excellent attention to detail and organisational skills
- Strong interpersonal skills
- A willingness to learn
- A good understanding of the Microsoft Office suite
- An approachable, friendly attitude

**What you can expect from us**

A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into #LYNXLife and our #LXAcademy internal programmes. It’s a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission.

You can also expect a whole host of benefits, including:

- Hybrid Working
- Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service
- Option to buy, carry or sell holidays
- Early Friday finish throughout the year
- Seasonal working hours
- Enhanced family leave, pay and return to work benefit scheme
- Extensive L&D support
- Sabbatical opportunities
- Season ticket interest free loans for travel
- Cycle to work scheme
- Life insurance (4x salary)
- Company pension scheme
- Fully compensated company events
- Volunteer days
- Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more
- +Medicash healthcare benefit
- 24/7 access to a free, confidential and independent Employee Assistance Programme
- Get in touch to find out how we can make an impact that matters together.