Front of House Admin

Do you have excellent administration, customer service skills and have a passion for organisation?

We are recruiting a Front of House Administrator to work with a committed and caring postgraduate medical education team based in Chichester, West Sussex. If you'd like to be a vital part of this friendly team and would like to work in Chichester, we'd like to hear from you.

Job Overview

The Front of House provides the first “port of call” for all visitors to the educational facilities of Chichester Medical Education Centre (CMEC). The Front of House manages the electronic room bookings system, maximises room usage, and provides all “front of house” services for meetings and conferences, including some reprographic work.

The post holder takes all bookings for CMEC and allocates appropriate rooms to maximise room usage.

The post holder is also responsible for the booking of meeting sponsors where applicable.

The post holder is primarily responsible for the smooth running of meetings and conferences held in the centre including invoicing for room hire and setting up of equipment and ensuring rooms are set up as required.

The post holder provides clerical assistance for medical education and supporting document production, photocopying, etc. The post holder will be responsible for the day to day administration of study leave and claims for Chichester doctors.

The post holder administers the room bookings system, keeping the centre diary fully up-to-date with detailed information. The post holder is also responsible for the analysis of room capacity and usage and is required to provide up to date information to the Medical Education Managers, the DME and HEE KSS. The post holder will ensure the smooth running of all meetings and conferences. They will ensure that rooms are set up correctly and that the CMEC building is correctly maintained, operational and meets Health & Safety requirements, reporting issues to Estates when necessary.

Part time Mondays and Tuesdays

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Please see Job Description for full details.

The post holder will also communicate with the following stakeholders:

- DME, Clinical Tutors, MEMs, LFG Leads and Consultant Educational Supervisors and Undergraduate Sub-Deans
- All junior medical staff and medical students
- External clients attending courses
- GPs, GP Tutor and GP STs and TPDs
- Medical Staffing
- Library and Knowledge Services staff
- Hospital Accommodation staff
- External contractors, e.g. building and maintenance/catering
- Pharmaceutical Industry Medical Representatives
- Hospital departments requiring use of rooms or facilities
- WHEC/CMEC users
- Members of the general public