Legal Executive Assistant

Legal Executive Assistant Overview: An excellent opportunity for an experienced Legal Executive Assistant to join this leading professional services firm who is part of a global network of companies that offers Audit, Tax & Legal, Consulting, Deal Advisory and Technology services. With offices across the UK, they work with everyone from small start-ups and individuals to major multinationals, in virtually every industry imaginable. Their work is often complex, yet our vision is simple: to be the clear choice for our clients, for ourpeople and for the communities we work in. Purpose: This Legal Executive Assistant role sits within Business Support Group, which is recognised as being the leader in terms of administration and support to the whole firm. This role is to provide high quality legal secretarial and administrative services to support a range of stakeholders from Partners to trainee solicitors. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction. A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive, and forward-thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages. This is a highly regarded relationship role, demanding a well-connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations. The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community Description: " Efficient production of correspondence and legal documents, to a high standard and to meet deadlines. This will include making amendments to documentation often through heavily handwritten mark-ups " Regular engagement with stakeholders to discuss actions, priorities, expectations, and future planning " Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts " Draft replies to incoming internal and external correspondence " Delegate transactional activity " Event management, coordinate and organise events, conferences, and large meetings " Car parking bookings " Book travel, accommodation and compile detailed itineraries " Host and entertain key client secretaries to leverage business opportunities " Arrange and attend meetings, take minutes/notes, and follow up actions " Make bookings as appropriate " Microsoft Office suite support to stakeholders " Utilise CRM as a key business tool, including managing, updating, reporting and for research " Provide absence cover to team members The Person: " ILEX Legal Secretary Certificate and Diploma preferred " 5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English " Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook " Ability to accurately copy type " Ability to minute / note take effectively " Event management " A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, My Performance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous **Skills**:" Proactive and forward thinking " Maintain client service mindset " Effective communication skills " Assertive " Highly organised