Project Administrator

Project Administrator

Location: Brighton, hybrid: Expected to be in the Brighton office for a minimum of 2 days per week.

Contract: 12-month FTC

Hours: Full time, 37.5 hours per week

**Salary**: £26,000 dependent on experience

Closing date: Sunday 29 September 2024

Role Summary

In the Project Administrator role, you will provide numerical and written administrative support to Senior Project Officers and Project Managers. The role sits within the Project Management Units who are central to the delivery of Itad’s growing project portfolio. We work closely with Itad consultants, clients and a range of chosen external suppliers. We’re a highly supportive team with a strong commercial and contract focus, taking pride in our efficient operational delivery.

Key Accountabilities
- Upload project budget figures into Itad’s finance system, learning various project contract types and processes.
- Support project budget planning, forecasting and reporting through use of Itad’s finance system, managing multiple requests simultaneously.
- Support data migration and data quality when transferring to Itad’s new finance system, proactively identifying issues as you progress.
- Ensure the accurate input of supplier information into relevant systems.
- Draft supplier services agreements and other items based on Itad templates and project specific information.
- Take the lead in completing reporting templates as requested and to time.

Experience
- Working in an organised and effective way is essential.
- Working within a busy, professional environment with an emphasis on clear communication both in person and remotely is essential.
- Demonstrating a track record of delivering numerical and written accuracy is essential.
- Working independently and as part of a team is essential.
- Working end to end processes through to completion is essential, including in a wide range of IT systems.

Desirable
- Experience of working in a projects-based business.
- Experience of working with suppliers and contracts.
- Experience of working in the international development sector.
- Experience of working with MS Dynamics.

Essential skills to the role
- Effective verbal and written communication skills.
- Adaptable and flexible.
- Attention to detail and accuracy.
- Able to prioritise effectively.
- Demonstrate self-leadership.
- Able to operate in times of change and ambiguity.
- Contribute to a shared vision supporting new systems and ways of working.

About Itad

Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies, development finance institutes, private sector and non-profits on how to maximise the impact of their investments. We have a 40-year track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives.

We are a values-based organisation. Our values include making a difference, delivering technical excellence and innovation, contributing through collaboration and learning, providing opportunities for personal development to our staff, promoting inclusion and diversity, taking action to reduce our impact on the environment, and shared rewards for the people we work with. We endeavour to integrate these into all aspects of our work.

Our benefits
- A matched company pension up to 5%.
- 26 days holiday per year, plus a further 3 flexible days and public holidays which you can take whenever you want to.
- Continuous learning: you will have access to our online training, as well as induction programmes and the opportunity to attend company training.
- Hybrid and flexible working.
- Cycle to work scheme.
- Pluxee benefit platform: this platform provides up to 20% discount at over 100 UK retailers. It offers savings on holidays, restaurants, cinemas, and gym memberships and an average of 5% discount on supermarkets - giving you the option to take advantage of the benefits which are most impactful for you. Our office is easily accessible, close to public transport and dog friendly.

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: £26,000.00 per year

Work Location: Hybrid remote in Sussex, BN1 3XE

Application deadline: 29/09/2024