Pa / Team Assistant

2 weeks ago

Hounslow, United Kingdom Huntress Full time

**PA/ Team Assistant - Legal - Global FMCG**

**Salary up to £32,000 + 5% bonus and great benefits**

**Hybrid : 2 days in the office, the rest working from home**

**Based in Chiswick**

A global drinks company based in Chiswick is looking for a PA / Team Assistant to work in their legal department reporting to the General Counsel and also supporting the wider legal team of 15.

This will be a 12-month maternity contract and the latest start date would be the beginning of September.
**Duties**:
The role will be providing high quality and efficient support including diary / meetings management, preparation of correspondence, preparation of expense claims and maintenance of information files. The role will assist with formatting documents and completingtemplate documents, such as customer service forms as well as co-ordinating the signing and, where necessary, legalisation/notarisation of powers of attorney needed for trademark matters.

This role is primarily an administrative support role, other key responsibilities include:

- Managing the online trademark files and scanning, archiving and retrieving trademark certificates as required.
- Managing the document approval/signing process.
- Administration support for the file management system
- Organisation of departmental meetings / workshops and associated hospitality
- Creating purchase orders and processing invoices and assisting with budget preparation, tracking and reporting.

**Skills and Experience**:

- Are a meticulous organiser with high attention to detail.
- Are proficient in using Office software, particularly Word, PowerPoint and Excel, and the ability to work with various in-house systems
- Demonstrate ownership of tasks from start through to completion and an ability to problem solve.
- Are a team player with a real interest in the business.
- Have the ability to prioritise, and to be both responsive & flexible in coping with necessary changes in workload, priorities, and demands from the business.
- Legal PA / Team Assistant experience advantageous - open to other departments
- Must have PA/ Team Assistant experience

**Benefits**:

- An on-target bonus of 5% of your basic annual salary
- 28 days of annual leave in addition to UK Bank Holidays
- Product allowance equivalent to £444 per annum
- UK Pension Plan. The minimum employee contribution is 5% up to 8% and the minimum employer contribution is 10% up to 13%
- Season Ticket loan
- Life Assurance - up to 4 x your basic salary
- Employee Discount Scheme
- The opportunity to join the Vitality Health Insurance scheme
- We have regular events in our very own office bar, employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on your wellbeing and mental fitness

**Do you have the relevant skills and experience? Then please APPLY NOW. Interviews happening ASAP**

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

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