Finance Officer

2 weeks ago

Weybridge, United Kingdom Brooklands Museum Trust Full time

Job Advert

**Finance Officer**

**Reports To**: Finance Manager

**Salary**:£25,000 - £27,000 per annum depending on experience

**Working Hours**: Full time, 37.5 hours per week, Monday to Friday. To support our main Museum events, some occasional weekend and bank holiday working will be required, including New Year’s Day (time off in lieu will be given for these).

**About the Department**:
The Finance and Support Services Team are responsible for all of the back-office support functions of the Museum, encompassing Finance, IT, Membership and Bookings.

**Key Success Criteria**
- Provide first class and accurate administration support to the Finance team

**Main areas of responsibility**:

- Bank Reconciliations
- Accounts payable - set up new suppliers, enter invoices, ensuring appropriate authorisation has been obtained and correct costs codes assigned
- Sales ledger - raise sales invoices, as requested, for educational visits, group visits, filming, royalties and for rent and relevant recharges to the tenants of the Brooklands Museum Trust. Allocate BACs receipts against either sales ledger invoices or against the correct income code.
- Credit control duties to ensure the aged debtors are kept to a minimum.
- Maintain floats for admissions and retail
- Weekly banking of cash takings. Act as the point of contact for the providers of the cash collection service.
- Process and record income received by the Brooklands Museum Trust and its subsidiary and reconcile to weekly reports
- Processing staff and volunteer expense claims; ensuring accurate posting into the accounting software.
- Reconciling the petty cash account on a monthly basis.
- Process credit card transactions onto accounting software
- To receive and sort all paperwork in the Finance Office, distributing and filing as appropriate.
- Scanning of documents onto electronic financial filing system
- To assist other members of the finance team when required

**Please note this is not an exhaustive list of duties and you may be asked to support other departments across the Museum.**

**PERSON SPECIFICATION**:
**Knowledge & Experience**:

- Experience of working within a busy finance office environment.
- Good knowledge of IT systems and finance processes.
- Day to day experience of using Excel and comfortable manipulating data within it.
- Experience using an accounting or finance system.
- Basic Level Sage experience desirable.
- Understanding of GDPR guidelines and statutory requirements of processing data.

**Skills & Qualities**:

- Excellent attention to detail and accuracy in your work and an understanding of why these are important to the role.
- Good numeracy skills.
- Ability to work with pace to meet deadlines.
- Ability to remain calm and confident when under pressure.
- Understands the need for flexibility in role activities and responds accordingly.
- Self-motivated, confident in prioritising and working without too much supervision.
- Takes ownership and accountability for own behaviour, actions and outcomes and recognises the impact these have on others.

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