Army - Executive Assistant (Director Land Warfare)

**Details**:
**Reference number**:

- 369685**Salary**:

- £28,300- A Civil Service Pension with an employer contribution of 28.97%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- MOD - Army**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Warminster, South West England, BA12 0DJAbout the job

**Job summary**:
The Ministry of Defence (MoD) employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MoD Civil Servants located at over 300 locations.

We are looking for a motivated and highly organised professional to join the Land Warfare, providing direct support to the Director Land Warfare.

These positions are advertised at 37 hours per week.

This role is in scope of a change programme therefore there could be changes to the role.

**Job description**:
As a civil servant you will work alongside military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities the Army delivers. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.

**Main Responsibilities include**:

- Maintain and update electronic diaries, identifying and managing any conflicts, prioritising as appropriate.
- Arranging meetings and corporate events, booking in visitors, and undertaking all necessary administrative and IT procedures, including travel arrangement, prior to engagements/events. Forecasting and anticipation is crucial.
- Collate and organise briefing information packs for meetings, boards or conferences as required and within the timescales set using MS Office tools such as OneNote and Outlook.
- Network and build positive relationships with a wide range of internal and external stakeholders, including other Personal Assistants, Executive Assistants and Principals.
- Support the delivery of Director Land Warfare’s meetings, providing a secretariat function and enabling through IT tools such as MS Teams.
- Maintain effective electronic housekeeping and records management/retrieval processes, including safeguarding and handling of classified material in accordance with extant policy.
- Adhoc administrative tasks to support outer office staff, acting as a professional representative of the principal at all times.

**Person specification**:
**You will**:

- Be self-motivated and highly organised with an ability to forecast and be able to work well within a small team, whilst working collaboratively with the wider Land Warfare Centre
- Have strong interpersonal skills.
- Use sound judgement.
- Work quickly and concisely in order to meet demanding priorities.
- Have the ability to converse effectively with a range of stakeholders at all levels across the Army TLB, also linking into OGDs, MOD and civilian organisations.

**Essential Criteria**:

- A sound understanding of Microsoft Office packages (or similar).

**Desirable**:

- Previous experience in a PA or EA position would be advantageous.
- Experience of delivering outputs at pace in a lively environment and strong written and verbal briefing skills would be advantageous.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Working Together
- Delivering at Pace

**Benefits**:

- Alongside your salary of £28,300, Ministry of Defence contributes £8,198 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

***Benefits for Army Civil Servants include:

- Civil Service Pension Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role including the opportunity to further develop Climate Change and Sustainability experience within a project and programme delivery environment.
- A dynamic and innovative working environment that offers flexible working options.
- A working culture that encourages inclusion and diversity.
- Opportunities for personal and professional development.
- Highly Competitive Pension Scheme.
- Flexi-time scheme.
- Alternative working practices.
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- Ability to roll over up to 10 days leave per year.
- Highly competitive pension scheme.
- Personal and professional development of skills.
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifesty