Accounts Payable Team Leader

**Remote Accounts Payable Team Leader**
**Immediate start**
**£14 per hour**
**Temp to Perm**
**Full Time, Monday to Friday**
**Must be able to occasionally travel to Southampton**
Tate are currently working with the University of Southampton to recruit an Accounts Payable Team Leader to oversee 4 other members of staff within the Professional Services Team.

You will be responsible for leading the team and administering the expenses and payment duties for the University, ensuring the service delivered meets customer needs and is compliant with the University's financial regulations, policies & procedures.
**Main Areas of Responsibility**:
**Processing**:

- To oversee and undertake administrative processes for all payments and processing of documents, ensuring compliance to financial regulations and payment dates are met.
- Supervising the work of the payments staff, to ensure work is completed, in an accurate and timely manner. This will ensure all payment deadlines are met as per payment terms set out.
- Plan and prioritise own defined work activities responding to managers/team/ department requirements.
- Ensure issues that may impact the University are reported to the Payment services manager.
- To communicate on a regular basis with the team to ensure all processes are completed in the timescales as expected, report to line manager if this is impacted.
**Team Leader responsibilities**:

- Allocate tasks across the team and ensure compliance to service standards.
- To manage regular 1-2-1s and PPDRs for the team.
- To organise team meetings and other training events, ensuring all activities run efficiently by co-ordinating diaries, booking venues, and supplying relevant information.
- Where necessary, take an active role in training and educating University staff and suppliers on processes and compliance adherence to enable an increase in first time approval rates within the payments section.
- Responsible for ensuring year end processes are completed.
- To submit a yearly report to HMRC for the payments made to individuals known as Schedule 23.

**Customer Service & Support**:

- To support the team in developing their customer service skills, ensuring a consistent customer approach and compliance with regulations.
- To advise on escalated queries and take ownership of their resolution, keeping referrals to the Payment Services Manager to a minimum.
- Provide advice on how to process any non-standard document/payments received in the Payment Services area.
**Investigations**:

- First point of escalation for queries/complaints that require investigation through to resolution.
- Trouble shoot problems created by the system, users and companies, where the strict invoice to purchase order process had not been adhered to.
- Have a full understanding of the workflow process and queries that arise from the three-way matching process
**Analysis:
**- Take responsibility for the relevant payment process to supplier/customer. To include reconciling the actual amounts spent, ensuring the balance is either reimbursed or payment is received into the University Bank Account. Correcting any errors inpayment that may include foreign exchange amount.
- Report at regular meetings on any complex issues.
- To analyse, manipulate and interpret data, to produce detailed reports and data statistics on team processing volumes, monthly volumes and values of transactions processed.
- To undertake detailed analysis to highlight and prioritise issues.**
**Skills required:
**- Has experience in team supervision
- Confident communicator
- Proven work experience within an accounts payable environment with a high volume of transactions
- Experience using a financial system to process invoices
- Ability to accurately analyse and interpret complex data
- Ability to plan and deliver projects
- Can prioritise a range of work activities and manage a busy workload

Tate is acting as an Employment Business in relation to this vacancy.