Pa - 12 Month Ftc

**Job Ref**

PA - Capital Markets - March 22 - CB

**Location**:
72 Welbeck St, London W1G 0AY, UK

**Function**

Business Services

**Salary**
**Status**

Full Time

**Type**

Fixed Term Contract

About the Team

We are looking for an experienced PA / Team Administrator on a 12-month FTC basis to cover maternity leave, to support two equity partners and three other partners along with the professional team who works with them.

Main responsibilities
- Support 50% head count of the Capital Markets Teams - SE Offices, Alternatives and BTR - which includes a full range of Secretarial/PA duties for two equity partners and three other partners along with other fee-earners in the above sub teams team. A degree of flexibility in assisting others where necessary is essential.
- Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
- Assist with submission of expenses through Webexpense and log annual leave, and sick days, on Cascade.
- General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence when required.
- Liaise with central support functions such as HR, ICT, Marketing and Facilities on any issues experienced by the team.
- Support the South East Offices and Alternative Markets teams in updating client and agent mailing lists, working closely with Graphics team to send out newsletters or mail outs and keep deal track records up to date. Copy typing and formatting of reports, brochures and presentations.
- Coordinate and organise team’s marketing initiatives, team and client-related activities/events, and client presentations. Co-ordinate diaries, liaise with clients, suppliers and venues, liaise with Compliance team, track costs and manage events calendar. Co-ordinate internal Events committee meetings, take notes, follow up actions.
- Liaise and assist Marketing with PR and LinkedIn posts for the Capital Markets team.
- Support Marketing with the Key Client Programme which includes supporting Client Partners in the organisation and minutes for client team meetings, updating client plans and following up actions.
- Support the Industrial & Logistics Leadership Group with arranging internal meetings (3 x key meetings includes I&L Leadership team meeting, Full I&L Group meeting and I&L Developer team meeting), take notes and follow up actions. Maintain the I&L members list.
- Other duties commensurate with the position/the needs of the team.

About you
- Excellent communication skills, both written and verbal, coupled with an eye for detail, personal resilience, a commitment to excellence, a can-do attitude and the ability to deliver high-quality work to tight deadlines.
- Experience in a similar role, essential. Experience within professional services preferred.
- High-level administrative and organisational skills to prioritise and ensure work is processed and commitments are met to agreed deadlines.
- Fast and accurate typing (60wpm+), combined with an advanced knowledge of Word and a sound knowledge of Excel and PowerPoint. Experience of using a CRM system would be advantageous.
- Highly organised and capable of getting things done, working to tight deadlines, using initiative and common sense. - Self-motivated with a real desire to deliver excellent customer service.
- Ability to learn bespoke software programmes.

Salary and benefits
- Salary: competitive based on market, professional experience and qualifications
- Performance related staff profit share scheme
- 26 days’ holiday, plus Bank Holidays and days at Christmas and New Year.
- Pension scheme membership (after initial probationary period)
- Life and Accident insurance
- Group income protection scheme
- Private Medical Insurance
- Critical Illness Cover
- Wellbeing Allowance
- Interest Free Season Ticket Loan
- Interest Free Rental Deposit Loan
- Employee assistance programme
- Enhanced maternity and paternity pay after two years’ service