Medical Secretary

An exciting opportunity has arisen for a Medical Secretary in Chelmsford.
An exciting opportunity has arisen to become a Medical Secretary at Essex Partnership University NHS Foundation Trust (EPUT), based in the Basildon area.
This challenging position requires someone who is a team player, flexible, organised and is able to work well under pressure. The post holder will provide comprehensive secretarial and administrative support to the Consultant and clinical team. As a medical secretary, you will be the first point of contact for patients, doctors and staff throughout the Trust.
This position requires excellent communication skills, dedication to exceptional patient care and service, the ability to meet the demands of working in a busy environment and is able to represent their team and department with due professionalism.
A vacancy has arisen for a Medical Secretary in the Mental Health Team for Mid Essex.
We are looking for an enthusiastic and motivated person who is flexible and has excellent secretarial and communication skills. You must have the ability to work unsupervised and under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems.
The Medical Secretaries are an important part of a team and are very much in the front line with the patients and their families.
To provide a vital link for staff, patients, relatives and outside agencies as required.
Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team. Previous medical secretarial experience in a mental health or other NHS setting, or clinical systems knowledge is highly desirable. Audio typing skills and experience in a similar role would be beneficial.
Valuing you. Recognising your dedication. At EPUT, we look after you.
Receive supervision and support to help you fulfil your potential.
Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
We run recognition awards to recognise staff's hard work and dedication.

**Benefits**:
27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
Excellent pension of up to14.5% of your pensionable pay.
Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
£8K relocation package if you move to Essex to join us
Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.
Work that wraps around your needs
**Work bank**: You can use the opportunity to supplement your income and develop your skills by working bank shifts.
**Flexible working**: available from day one for most roles.
**Job share**: Applications for job shares are welcomed.
To become an effective member of the Medical Secretariat, developing productive working relationships with other members of the team, developing and demonstrating a sound understanding of the aims and business activities of the Trust. To ensure that all dealings are conducted in a manner that reflects the professional reputation of the Secretariat.
To work flexibly to provide efficient, high quality secretarial, administrative and support services to the Consultant and their medical colleagues as required and to maintain office cover.
To produce documents such as clinic letters and discharge summaries. Clinician’s reports, general correspondence, minutes and presentations, etc., using audio, shorthand or copy typing skills as required. This element of the job requires sustained concentration as it involves understanding the diverse accent and use of English of the doctor and the transcription of dictations that use medical terminologies, medications, abbreviations and local practices. There will be frequent interruptions requiring urgent/immediate response.
Process case-notes of patients discharged from clinical caseloads; follow through ongoing care plans as indicated in reports. Allocate notes to relevant clinician or ensure that any standard letters are completed as appropriate. Where standard letters have been generated, ascertain from reports whether any supplementary letter/action is required and deal with appropriately.
To ensure that follow up appointments or referrals to other specialties are arranged where necessary.
Ensure that discharge summaries and other time-sensitive information are dictated and typed within the designated time limits.
To manage and prioritise own workload appropriately, frequently under pressure, without supervision.
To react quickly to urgent situations in order to coordinate an excellent service to patients/their carers, health professionals and other professional bodies.
**Excellent communication skills are vital**: good relationships need to be established and maintained with other medical/professional staff (other external doctors) invol