Personal Assistant

5 days ago

Abbey Wood, United Kingdom Hymans Robertson LLP Full time

About Us

Having been established for 100 years we’re one of the leading consultancies in our field in the UK.

We’re independent and work alongside employers, trustees and financial services institutions. We offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. Our services are recognised by numerous industry awards.

We have over 1000 employees across Birmingham, Edinburgh, London and Glasgow and are continually growing. We’ve an engrained commitment to the development of our employees as outlined in our iDeal. Our working environment is refreshing and innovative where independent thinking is encouraged. Every employee genuinely makes a difference.

**Key responsibilities will include**:
Regular inbox management, flagging any urgent items/matters for attention as appropriate

Diary management, including responding to internal and external meeting requests and making the necessary arrangements

Prepare draft agendas and supporting documentation for meetings to ensure that they are well organised and run smoothly.

Action administrative matters on behalf of the Partners, and the wider team as directed.

Attendance at meetings including minute taking and maintenance of action lists.

Pro-actively arrange all travel and accommodation requirements.

Process, monitor and retain records of expenses.

Manage the monthly time recording and billing process on behalf of the individuals you support.

Distribute, draw attention and deal with relevant client correspondence on behalf of the individuals you support.

Screen and deal with client calls as appropriate, ensuring that any appropriate actions from the client call are dealt with / escalated, as appropriate.

Ad hoc associated Personal Assistant and team secretarial duties.

Adhere to the firm’s Information Security standards, policies and procedures

Skills and Qualifications Required

**Qualifications**:
Educated to GCSE / Scottish Standards or equivalent level in English, or with equivalent experience.

Experience working in a related role, preferably within a professional services environment

Typing speed of approximately 50 words per minute with a 90% accuracy rate

**Skills**:
Relevant experience in the provision of support to senior level management, including working closely with and on behalf of senior management, extensive diary management and travel arrangements.

Proficient in the use of Microsoft Office

Able to produce reports, presentations and various communications in line with the Firm’s standards.

Excellent planning and organisational skills.

Strong interpersonal and communication skills, demonstrated in the ability to consult successfully at every level within the Firm, and interact professionally with clients.

Ability to mentor and support less experienced colleagues.

Personal Characteristics

Pro-active.

High level of accuracy and attention to detail.

Exceptionally adept at learning new systems, processes and procedures.

Team player with motivational, hands-on approach.

Flexible approach to solving problems.

Leadership qualities demonstrated in terms of being a role model and in creative thinking.

Able to work autonomously.

High degree of confidentiality and discretion with strong sense of integrity.

Adhering to the firm's Information Security standards, policies and procedures.

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