P2p Payments Executive

**Sustainable places. Connecting communities. Realising potential**. We live by these principles to create great experiences for people, now and in the future.

We create places that make a lasting positive contribution to our communities and our planet. We bring people together, forming connections with each other and the spaces we create. And we provide our customers, partners and people with a platform to realisetheir full potential.

You will join a brand-new Group Procurement function at the start of its transformation journey and play a key role in ensuring we deliver process efficiencies and positive internal and external experience. As P2P Payments Executive, you will be a key playerin the new Team and support the Head of P2P and Group Procurement Director in delivering on our strategic objectives to the business. You will be responsible for building and delighting your own stakeholder community, defining what Business Partnering meansto P2P and overall championing best in class process effectiveness.

**Purpose of job The primary duties of the role include**:

- Providing a positive supplier and stakeholder experience by proactively partnering with the business in order to deliver 'best in class’ service, a positive customer experience and process journey
- Supporting the Head of P2P in ensuring the overall effectiveness of our supplier payment processes, Invoice Capture Environment (ICE) validation and learning behaviour and invoice and credit document processing capabilities.
- Contributing to and supporting with the transformation of the Group Procurement vision and strategy, resulting in a best-in-class Procure to Pay function.
- Acting as a role model for the team, Finance function and in the wider business to facilitate the change in focus for the P2P team and the achievement of the team’s objectives and strategy.

**Scope of job**

The P2P Team process approx. 25k invoices pa. With a supplier database of approx. 1900 vendors. We process ALL payments for LS and approx. 20 ledgers.

**Principal accountabilities**

Business Partnering:

- Act as a key customer contact and support, to develop and form strong effective relationships with portfolio of internal customers at all levels of the business to meet the business requirements.
- Effectively partner with business teams including; Treasury Front Office (TFO) and Treasury Back Office (TBO) Teams on key processes including; cash forecasting and bank account reconciliations.

Process to Pay Processes:

- Ensuring all company payments are processed timely and within the specified process, auditable controls and agreed SLA’s
- Ensure any non-complaint invoices are rejected back to the supplier with clear and effective communication and in line with the company’s P2P process.
- Generate and process payments to suppliers ensuring the correct procedures are carried out for the preparation, completion and submission of daily EFT and weekly BACS.
- Process EFT requests in CBO & RBS and process documentation in the FMS system, allocating the EFT to the relevant Suppliers account to reflect the transaction.
- Accurately process all company credit card payment transactions.
- Process the weekly Land Securities Group (LSG) and JV BACS payment runs.
- Undertake all Manual EFT payment requests in line with the agreed policy and payment schedule.

P2P Process Improvement:

- Support the creation and execution of a business case and implementation plan to provide a solution to high volume/low value purchases which seeks out efficiency in our buying process across all departments whilst maintaining appropriate risk controls.
- Support and execute an EFT payment streamlined process capabilities whilst reducing fraud risk, manual and repetitious processing.

Reporting, data and compliance:

- Proactively liaise with internal and external auditors to provide information and evidence as required.
- Complete all processes within the audit controls set by the organisation and within the required SLAs.

General:

- Contribute to and support the Head of P2P and P2P Business Partner with the transformation of P2P systems and processes.
- Collaborate with the wider Group Procurement function to ensure we operate with the right supplier selection.
- Support on ad-hoc projects and programmes of work as and when required, with the aim of enhancing business performance and maintaining a positive customer experience and process journey.
- Seek to develop personal skills and own knowledge of technology, and to participate in training provided by the Company in order to enhance the contribution to the department and company’s objectives.
- Undertaking any other adhoc duties as and when required to contribute to the overall team’s performance.

**Key competencies**
- Ability to manage your day to day workload within required SLAs
- Ability to demonstrate knowledge and understanding of report management of ICS and FMS systems
- Strong understanding of key internal control activities and compliance controls
- A clear communicator of issues and effective dispute resolution
- Ability to effectively interact and communicate with different stakeholder groups
- Ability to build strong relationships and champion professional behaviour internally and externally
- Strong problem solving and organisational skills

**Knowledge, experience, and qualifications**

**Essential**
- Proven track record of working effectively within a P2P function and Group Procurement function
- Excellent communication skills with the ability to communicate effectively at all levels both internally and externally.

**Desirable**
- Understanding of the real estate and property sector
- Understanding of prompt payment & BEIS reporting requirements