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Business Support Administrator

3 weeks ago

West Midlands, United Kingdom Atkins Full time

The Infrastructure division of Atkins have an opportunity for a **Business Support Administrator** to join our teams working in Atkins’ offices in Birmingham City Centre. The role forms part of a new Business Support structure that was introduced in late 2020 across the Infrastructure division. As a Business Support Administrator, you will work collaboratively as part of a regional team and be responsible for providing excellent administrative support to the regional Infrastructure teams. Our Birmingham team is located in a brand-new office in the city centre and the role will involve a mix of office and home working.

The role will report into a Business Support Manager and will involve opportunities for collaboration regionally and also across the national business support structure.

**Responsibilities**:
Working as part of a regional admin pool picking up tasks from a regional inbox including:

- Booking travel and accommodation including rail / flights / cars / visas etc.
- Support regional staff with meeting arrangements (booking rooms, catering and preparing/circulating document packs).
- Booking of external venues and handling logistics including liaising across other UK businesses and with external suppliers.
- Support to Business Support Managers and other Administrators when required (including annual leave cover).
- Support with IT arrangements and local inductions for new starters.
- Help coordinate, compile and format reports and other documents as required.
- Ad-hoc administrative duties and support to local regional teams as required.
- Reporting of IT or FM issues.
- Ordering office stationery.
- In conjunction with the local Business Support Manager provide support to the Birmingham House Leader and the local Business Head as required.

**Requirements**:

- Experience of providing a high quality and efficient administration service.
- Team player with ability to work autonomously.
- Ability to communicate at all levels with a positive, pro-active approach.
- Experience of working under pressure and meeting deadlines.
- Good working knowledge of Microsoft Office suite of products (in particular Word, but also Outlook, Excel and PowerPoint).
- Experience of working as part of an Administration Team structure with a shared inbox could be advantageous.

**The Individual**:

- Great interpersonal skills (tact, integrity, confidentiality, patience and ability to get on well with all levels of staff).
- Proactive, organised and efficient.
- Able to pre-empt actions required and act accordingly.
- Able to keep calm under pressure and when working to often demanding deadlines.
- Flexibility to deal with changing priorities and tasks.
- Discretion when exposed to confidential information.
- Ability to pick up corporate systems quickly.
- Willingness to develop personally in role.

**What we offer?**

Atkins recognise that there are many well qualified people who are looking to further their career, but who cannot commit to full time employment. We support flexible working arrangements and are interested to discuss how we can accommodate individual requirements. As part of this commitment, we understand the need for a diverse and flexible workforce, where a work-life balance is important. So, by default Atkins offers flexible working, where there is no fixed 9 ‘till 5, no need for a 5-day week, no requirement for a full-time contract, and no requirement to spend all your working time in the office.

**Rewards and Benefits**:
We offer a competitive salary that is regularly tested against other consultants with a default 25-days leave each year plus bank holidays and options to buy some or sell of that leave. Salary and benefits will be commensurate with experience and qualifications.

Please refer to our website for details of our full benefits package.

**Training**:
Atkins is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

**Additional Information**:
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