Recruitment and Talent Assistant

**Description**:
**About us**
Porterbrook is the UK’s leading rolling stock financier and asset management company, and a partner that adds value to the railway today and for the future.

We’ve been at the heart of the rail network for over three decades and own a quarter of the national passenger rail fleet, with 4,000 vehicles in our diverse portfolio of passenger and freight rolling stock.

Porterbrook mobilises private finance to drive growth and deliver a safe, efficient and sustainable railway. Sustainability is embedded in our decision making, and we innovate to deliver greener and smarter rail solutions.

**About the team**

Our HR team partner with the business to provide advice and guidance, as well as driving continuous improvement across our three offices in the areas of culture, learning and development, talent management and reward.

**Key Responsibilities**:
**Role Purpose**
This role is a 12 month fixed term contract, plus handover a period to provide comprehensive administration and support with interviewing to the Head of Talent Acquisition and wider business to ensure the recruitment process provides a consistent and positive experience internally and externally.

**Responsibilities**
- Format role profiles and create compelling adverts that position Porterbrook as an employer of choice
- Post adverts on our applicant tracking system, internally and job boards as required, ensuring accuracy at all times
- Liaise with the Comms team on recruitment and early careers related posts, to ensure value added intranet content
- Support the new starters process ahead of confirmed start date and conduct first week check in calls inline with the probation review process
- Ensure induction slides are up to date and revise as needed
- Assist with general recruitment queries and manage the recruitment and HR training inbox
- Create and manage talent discussion documents to share with the wider business
- Schedule talent discussion meetings and reschedule as needed
- Support the contractor process by actioning leaver forms through SigniFlow
- Support with early careers recruitment and administrative related activities as required
- Coordinate work experience opportunities with relevant departments
- Support with recruitment and talent project work as needed, including diversity and inclusion and initiatives to strengthen our Investors in People accreditation
- Support the HR department with Signiflow forms

**HR Generalist**
- Issue employee letters and contracts of employment as needed, including the mass creation of letters e.g. pay review and bonus
- Raise requisitions and invoices on behalf of HR and recruitment
- Ensure the HR intranet pages remain up to date, and suggest changes as required
- Provide diary and meeting management for the HR team as required
- Support the new starters and leavers processes, including delivering the new starter induction and take ownership for maintaining and developing the slides
- Assist with general queries, such as holiday entitlements, booking leave and support the organisation of HR-led employee events, such as Vision and Values
- Arranging lunch bookings for internal training sessions
- Work closely with the HR Advisor, providing cover and support when necessary, e.g. for holidays and peak periods of HR activities
- Share long service awards with internal employees

**Skills, Knowledge and Expertise**:
**General Requirements**
Requirements are for a proactive Recruitment Assistant with at least 2 years’ recruitment and HR experience, to provide support to a dynamic team within a fast-paced environment, across our 3 sites. The flexibility and confidence to take on a range of different tasks on a daily basis is essential.

**Knowledge**
- Excellent computer skills, including Microsoft Office 365
- Familiarity with Applicant Tracking Systems and CV databases
- Previous experience of full-cycle recruitment practices is essential
- Knowledge of the rail industry would be beneficial

**Key Skills**
- Well organised with the ability to plan, multi-task and manage time effectively
- Ability to thrive in a fast paced environment
- High level of professional and personal gravitas
- Excellent written and oral communication skills
- Strong attention to detail

**A great place to work**:
We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits.

This is a fantastic opportunity to join a great organisation with excellent people and a road map for the future to grow and develop the business. Some of our benefits are listed below:

- Excellent pension scheme
- Financial wellbeing support
- Flexible working
- Enhanced family friendly policies
- Adoption & Shared Parental Leave benefits
- Enhanced Armed Forces policies
- Ongoing support with professional and personal development’
- Long service awards start at 1 year, with an additional day of annual leave every 5 years. You’ll also receive a generous gift for these miles