Administrator

1 week ago

Portsmouth, United Kingdom Morson Talent Full time

Administrator; Portsmouth; 6-month contract; £15.50ph paye; Inside IR35
We are currently looking for an administrator to work within a team, working with our client BAE Systems at their site in Portsmouth.
Undertakes a range of specialist administrative duties specific to a department
The post holder is likely to take a major role in coordinating the department activities with
internal customers or external suppliers, including taking personal responsibility for the
monitoring and liaison with specified suppliers.
This post requires considerable clerical experience and a comprehensive knowledge of the
procedures of the department.
The jobholder requires the ability to arrive at conclusions and follow the most appropriate
course of action. Works within procedural constraints.
Core Duties
Undertakes a range of specialised clerical and administrative duties within a
department to ensure the smooth running of the department
Processes complex and variable documents received from a range of sources and in
line with department standards and requirements.
Identifies and undertakes investigation into discrepancies with products or services
through checking and analysing data and checking back through information flows,
within and across departments.
Places orders on suppliers and liaises with logistics providers, tracking deliveries of
product and expedites product to suit schedule.
Liaises with suppliers and/or customers (inc international) taking personal
responsibility for certain specified accounts/contacts, resolves queries & problems and
speed up the receipt and /or delivery of product.
Analyses, collates and formats data from a number of sources in order to produce
reports, schedules and summaries
Requires an in-depth knowledge of departmental procedures and processes in order
that work is produced to an adequate quality.
Skills and Experience
Considerable experience in Business Support function
Considerable knowledge of the team in which they work
A basic knowledge of the Area in which they work
Can use all Microsoft Office software comprehensively
Needs a comprehensive knowledge of a range of work routines, procedures and systems
across a discipline
Good communication skills
Regularly exchanges information
Will need to be able to confidently liaise with robust and sometimes awkward contacts
Morson is acting as an employment business in relation to this vacancy
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control

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