Admin Assistant

2 days ago

Exeter, United Kingdom Van Guard Accessories Ltd Full time

POSITIVITY | RELIABILITY | COMMITMENT | COLLABORATION

Here at Van Guard, these are the 4 pillars we live by, and we want like-minded individuals like you to be a part of that culture.

We are currently looking for a Admin Assistant to join our HR team. This is an additional role due to growth. The role is crucial in supporting our senior management team by providing efficient and timely support, whilst handling confidential information with discretion.

‘Who is Van Guard?’ I hear you say, well we are one of the market leading van storage and security product manufacturers within both the UK and Europe.

From Roof Racks to van locks, we do it all All made in Devon, here at the Exeter Airport Business Park.

We pride ourselves on our expertly made items and out of this world aftersales service if anything is to go wrong.

In return for your positivity, reliability, commitment, and collaboration, we’ll offer you:
**You will be responsible for**:

- Diary Management - day-to-day management, including complex diary management
- Meeting scheduling/coordination
- Meeting Management & Support - preparation of meeting rooms, compiling documents, support with editing presentations and documents, technical setup, organising catering, recording meeting minutes etc.
- Implement and manage an action tracker for recurring meetings and working groups to increase accountability across the business
- Travel Management, including flight and hotel bookings for all employees
- Meeting & greeting visitors
- Office Management - ensure the office is well maintained, assist with general office management, ordering supplies etc.
- Organisation of company events and charity / social plans
- Senior Management Team Project Management (90-day plans and 3/5 Year Planning objectives)
- Maintaining and improving Internal Comms

**HR Admin Support**:

- Taking minutes at meetings, including Employee Council
- Issuing probation review and appraisal forms and ensuring they are completed in a timely manner
- Drafting completion of probation letters and bonus scheme letters
- Weekly time & attendance including pay adjustments; overtime & sickness - ensuring sickness forms and return to work forms are completed and returned
- eLearning administration; creating accounts, enrolling users into department specific training and monitoring completion
- Arranging refresher training, for example first aid, fire marshal and forklift

**Skills & Experience**:

- Minimum 2 years plus experience in an assistant or administration / support style role
- Proficient in Microsoft Applications (Outlook, Teams, Excel, Word, PowerPoint)
- Approachable and dependable
- Able to meet deadlines
- Can do attitude and drive
- Good organisational skills
- Drive to achieve quality in all that he/she does
- Able to work effectively under pressure
- Trustworthy and reliable

**Job Type**: Part-time

Pay: £19,250.00 per year

Expected hours: 25 per week

Application question(s):

- Please confirm your notice period

Work Location: In person

  • Pt Admin Assistant

    1 week ago

    Exeter, United Kingdom Pertemps Exeter Full time

    Pertemps Exeter are currently recruiting for an Admin Assistant based in a transport office in Greendale, Exeter. This role will be suited to people that have admin experience and are confident dealing with drivers. Any experience in the transport industrywould be advantageous but not necessary. This role is available immediately and there is potential for...

  • Admin Assistant

    1 week ago

    Exeter, United Kingdom BG Pearce Ltd Full time

    We are looking for an Office/Admin assistant with a can do attitude to perform a variety of administrative and clerical tasks for our agricultural business. Duties to include providing support to Office manager and employees, assisting in daily office needs such as taking and making telephone calls and bookings, invoicing, filing as well as our company’s...

  • Admin Assistant

    2 weeks ago

    Exeter, United Kingdom Barchester Healthcare Full time

    PLEASE NOTE - This is a Admin Assistant/Receptionist role and is Saturdays onlyABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you’ll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we’ll need you to answer the phone, handle our files and support our...

  • Admin Assistant

    2 days ago

    Exeter, United Kingdom Barchester Healthcare Full time

    **PLEASE NOTE - This is a Admin Assistant/Receptionist role and is**Saturdays only** **ABOUT THE ROLE** As an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our...

  • Executive Admin Assistant

    4 days ago

    Exeter, United Kingdom JURASSIC FIBRE LIMITED Full time

    **Key Focus**: This position will provide EA support, coordination and administration duties for to the CEO, primarily assisting him in his work generally, including organising, and assisting with the meeting preparation. The role will also require working as part of the HR team providing administrative support for the CPO and the HR team with HR tasks as...

  • Typist/admin

    5 days ago

    Exeter, United Kingdom Mana Resourcing Full time

    JOB TITLE: Audio Typist/Admin Assistant The COMPANY For nearly 50 years our client, a multi-disciplined Structural Engineering practice, have carved a strong niche for themselves - being recognised as one of the UK's preeminent consultancies for dealing with complex and sensitive projects. A reputation theyhave earned due to the quality of their service and...

  • Admin Assistant

    1 week ago

    Exeter, United Kingdom Barchester Healthcare Full time

    ABOUT THE ROLEAs a BankAdmin Assistant at a Barchester care home, you’ll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we’ll need you to answer the phone, handle our files and support our managers. You’ll also meet and greet visitors, engage with residents and show...

  • Reading Product Admin Assistant

    2 days ago

    Exeter, United Kingdom Sparx Ltd Full time

    **Term: x3** 6 month**Fixed-term contracts available **Hours**:Full-time (40 hours per week). Monday - Friday **Salary**:£26k per annum (Pro rata’d for contract term) **Location**: Exeter, Devon **Start date**:Immediate start available **Reading Product Admin Assistant - Be part of something exciting!** Are you an organised and proactive individual...

  • Admin Assistant Finance Department Maternity Leave

    2 weeks ago

    Exeter, United Kingdom Office Angels Full time

    **JOB TITLE**:Admin Assistant (Finance Department), Maternity Leave Cover 9-12 months contract **LOCATION**: Exeter (beautiful outskirts) and fully remote work from home option! **SALARY**: £22,000-24,000 PA dependent on experience **HOURS**: Monday to Friday, 9am to 5.30pm **BENEFITS**:Excellent benefit package which includes, a company pension scheme,...

  • Admin/receptionist

    2 weeks ago

    Exeter, United Kingdom SDC Manufacturing Ltd Full time

    job role will include - Answering and forwarding phone calls. - Booking meetings. - Small purchase orders. - Relaying information. - Customer retention. - Basic accounting training will be given. - assistent. - Training will be given - To be able to undertake job lists - Must be focused - Ambitious - Team worker - Problem solving - Basic computer skills -...