Supervisors Assistant

InBond Document Management Limited is a leading provider of specialist Warehousing and Document Management Services.

Following a period of structured growth, InBond are looking to recruitment a Supervisors Assistant to join the existing warehouse Team.

Believing in proactive personal development of its employees, this is an exciting opportunity for a Supervisors Assistant to join our busy department and gain a vast amount experience and knowledge.

At the heart of InBond’s core values is providing our clients with an exceptional high level of service, built on proven track record of success.

Working 35 hrs per week on a fortnightly shift rotation of 7am -3pm and 3pm
- 11 pm Monday - Friday. Weekend on call will be required.

With a salary of £22,647 per annum

Responsibilities and Duties:

- Deputise for the Contract Operations Supervisor.
- Take a hands-on approach to general warehouse duties and provide assistance and support to colleagues.
- Participate in carrying out NS1 tasks, inclusive of on-call duties when required.
- Support the Contract Operations Supervisor and play an active role in the delivery of team performance.
- Ensure resource levels are organised in all activities to achieve the required output.
- To be proactive in problem solving.
- Participate in operational meetings when required.
- To liaise and communicate with all relevant departments.
- Assist the Contract Operations Supervisor to maintain a safe working environment.
- Report all accidents, incidents, near misses at the earliest opportunity.
- To report machine, shelving and racking defects to the Contract Operations Supervisor / Group Operations Manager.
- Raise concerns to management in relation to KPIs / performance issues.
- Maintain good housekeeping and working practices.
- Promote good Health and Safety behaviour awareness through compliance in all aspects of the Health and Safety policy and procedures.
- Pull out requested patient notes from warehouse locations following the pick / instruction provided. Send files back to the main hospital site (In line with the delivery deadlines, as per the Service Level Agreement.)
- Ensure all notes for return to the main hospital are bundled accurately and placed neatly in the required totes ready for dispatch.
- Receive boxes of notes, empty boxes, sort notes into correct order, update the system and file notes back into appropriate section of the warehouse.
- To follow the No Trace Procedure if a file request is untraceable.
- Complete daily documentation relating to the processing of files.
- Retrieve and store client boxes / client products.
- Required to use the PC and bar code scanners for data input and RDT’s
- Be part of a shift rotation rota, including cover for holidays and absence when required.
- Be part of an on-call rota at weekends, between the hours of 9.00am and 11.00pm
- Timely and efficient delivery of client’s goods and/or packages to and from various destinations.
- Manual loading and unloading of goods to and from the delivery vehicle in an organised and safe manner.
- Working at height using MHE on a regular basis.
- Required to lift heavy boxes of records on a daily basis.
- General warehousing duties to include moving of stock.
- Comply with Company confidentiality agreements.
- To achieve daily work targets.
- Any other duties as requested by the Contract Operations Supervisor / Group Operations Manager.

The Company offers an attractive salary and benefit package, including 20 days’ annual leave per year (including bank holidays), increase by 1 day for each completed year of service (up to a maximum of 25 days per annum (including bank holidays) and a Company pension scheme.

**Job Types**: Full-time, Permanent

Pay: £22,647.00 per year

**Benefits**:

- Company pension
- Life insurance
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Night shift
- Weekend availability

**Experience**:

- Warehousing: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person