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Legal Team Assistant/receptionist
3 weeks ago
Legal Team Assistant/Receptionist Leading global law firm is seeking to recruit an individual to join their team in Exeter. This is a replacement role for someone that is successfully transitioning into a Paralegal. Within the role you will be based within their main reception area and will be the first point of contact for clients over the phone and face to face, providing an excellent first impression of the firm. Alongside this you will be responsible for a range of receptionist duties whilst also playing a part in assisting all fee earner teams with a wide range of tasks including 60% Team Assistant duties 40% Receptionist duties. work with our Team Assistants providing administrative support to Partners, fee earners and PAs. **Team Assistant responsibilities**: - Working as an integral part of the fee earner support team - Filing and file management, including file opening and closing - Assisting at internal and external seminars - Producing and engrossing documents - Scheduling and compiling bibles of documents - Obtaining official copy documents from various local authorities and other third party search providers - Using Land Registry Portal and TM Group (online searches services) - Filing of deeds, documents, correspondence and other documentation - Maintaining filing and document management systems - Assisting with the administration of file archiving and retrieval service - Scanning, photocopying, printing and filing **Receptionist Responsibilities**: - Answering all incoming telephone calls and redirecting to the appropriate partner or employee - Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion - Responsibility for keeping an accurate record of meeting room bookings - Ensuring that the necessary catering and presentational facilities are provided for each room booking - Ensuring that the meeting room(s) are cleared after use, including tidying the client kitchen facility as required - Responsible for setting up telephone and video conference calls - Maintaining the Reception area to ensure that it is always smart, professional looking and **Required Experience**: - Minimum 12 months' experience - Good computer skills (including Outlook, Microsoft Word and Excel) - Previous experience gained as a Receptionist and administrator To find out more about this opportunity, please contact Garry at QED Legal or click on the "apply" button.
