Cost Management Assistant Eo

**Details**:
**Reference number**:

- 221884**Salary**:

- £27,565 - £31,877- National: £27,565 / London: £31,061 - £31,877**Grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DWP - People and Capability**Type of role**:

- Corporate Finance
- Estates
- Finance**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of posts**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Blackpool, Cardiff, Glasgow, Leeds, London, Manchester, Newcastle-upon-Tyne, SheffieldAbout the job

**Summary**:

- The Department for Work and Pensions (DWP) is responsible for welfare, pensions and child maintenance policy. As the UK’s biggest public service department, we operate on a scale that is almost unmatched anywhere in Europe and most people in Britain come into contact with us at some point in their lives.
- DWP Estates Directorate are accountable for the delivery of all aspects of real estate services and the work we do is critical in ensuring the vital work that the Department undertakes is enabled effectively. The DWP commercial estate is the largest within Government and our diverse national property portfolio reflects this scale. It is a unique mix ranging from modern corporate centres, multi-occupied Service Centres, to its frontline high street services.
- We are responsible for the Department’s 900+ workplaces, that provide workplaces for 90,000 employees and a UK wide presence for all those that visit us. Ultimately, the Department relies on us to provide safe and secure buildings that are fit for purpose and meet the needs of the business.
- The Department is also committed to delivering Sustainability and Net Zero Carbon improvements across its estate, demonstrating leadership in making the public estate smaller, better, greener. The work you will be undertaking is therefore crucial in us meeting the needs of all those who use our services.- This is a pivotal role in ensuring the ASCM has the appropriate purchase orders in place for the service and the associated costs are allocated to the correct cost categories to ensure adherence to financial policies and rules.**Job description**:

- Key accountabilities- Raising of requisitions, with the appropriate supporting data / information ensuring the correct Delegated Financial Authority (DFA) levels and cost categories have been applied ensuring adherence to the Department’s financial policies and rules.
- Ensuring ASCM cumulative requisition values do not exceed contract values.
- Tracking and chasing the requisition approvals to ensure adherence to the service level agreement timeframe to ensure suppliers receive Purchase Orders on time / in advance of the service being delivered.
- Promptly processing all aspects of purchase order receipting of services in the Department’s system and ensuring appropriate approvals are in place.
- Maintain and review the system and service for the validation, process and payment of the ASCM invoices. Propose continuous improvement to promote best practice.
- Undertake any payment critical processes that enables supplier invoices to be paid each month within contractual terms.
- Ensure the clearance of daily notifications and transactions, resolving queries and providing customer advice, encouraging joined up teamwork within own team and across other internal and external stakeholder groups.
- Undertake responsibility for purchase order management; ensure effective cost monitoring to ensure purchase order values are sufficient to support financial compliance; identify risks, such as purchase orders reaching the approved value and resolving payment issues efficiently.
- Provision of trend and cost data and information associated with the services in support of the development of annual budgets / spending review and month end forecasting and reporting.
- Work collaboratively with stakeholders to establish professional relationships.
- Build and maintain relationships with the Integrator and ASCM suppliers to ensure smooth resolution of invoice and payment queries.
- Build own contract knowledge and commercial awareness of assigned supplier contract(s) and services provided.

**Responsibilities**:
**Essential Skills, Knowledge & Experience**
- Familiar with the end to end Purchase to Pay process (P2P).
- Previous experience and knowledge of Finance rules, policies, processes and procedures, preferably in Government.
- Demonstrable experience of supporting the management and control of large and complex budgets.
- Strong attention to detail and the ability to deliver at pace under scrutiny with regard to financial or commercial processes.
- Able to lead work with senior stakeholders providing solutions that give a balance of optimal commercial performance whilst delivering a compliant financial process.
- Preferably an understanding of Estates activities and related matters.
- Strong analytical skills including rese