Administrative & Financial Assistant

7 days ago

Alexandria, United Kingdom Haldane Youth Services Full time

**Job Overview**

**Duties**
- Coordinate office activities to ensure smooth operations.
- Maintain and update filing systems for efficient document management.
- Type correspondence, reports, and official documentation.
- Keep all photocopying tasks up to date and readily available for use

**Documentation & Reporting**:

- Prepare and process internal documents, reports, and correspondence.
- Maintain organised records for reference and compliance.

**Client & External Communication**:

- Handle inquiries from service users, external agencies, and voluntary organisations.
- Direct inquiries to appropriate departments and provide relevant information.

**Financial Transactions & Recordkeeping**:

- Process invoices, petty cash receipts, and match payments to invoices.
- Manage daily petty cash transactions and reconcile monthly records.
- Provide the Treasurer with monthly backup documentation.
- Scan invoices and attach them to postings in.
- Verify supplier invoices meet HMRC invoice requirements before approval.
- Follow up on supplier invoice issues and discrepancies.
- Generate ad hoc customer invoices as needed.

**Online Presence & Digital Engagement**:

- Maintain and update the organisation’s website and Facebook page.
- Ensure accurate and engaging content is shared across digital platforms.

**Knowledge Skills and Experience**:

- Clear verbal and written communication.
- Excellent organisational skills.
- Strong knowledge of office software (e.g. Microsoft Office including; Excel and Word).
- Ability to identify issues and work proactive to find solutions.
- Minimum of 1-2 years’ business admin experience.
- Knowledge of financial software (e.g. ).
- Excellent attention to detail and time management skills.
- Strong interpersonal and written communication skills.
- Ability to work independently and prioritise tasks effectively.
- Familiarity with GDPR and data handling protocols.

**Personal Attributes**:

- Excellent communication skills.
- Excellent punctuality and timekeeping.
- Ability to work under pressure in a fast-paced environment.
- Ability to work independently and as part of a team.

**Employee Benefits**:

- 28 Days Holiday.
- Company Pension 5%.
- Working at HYS allows you to be part of a close-knit community, making a tangible difference.

Pay: £12.60 per hour

Expected hours: 35 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 23/07/2025
Reference ID: HYS-Admin25
Expected start date: 11/08/2025

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