Admin Support Operations and Legal Hub

Salary
- The national salary range is £22,940 London salary range is £27,000. Your salary will be dependent on your base location

Number of jobs available
- 4

Detail of reserve list
- 12 Months

Region
- London, National

City/Town
- London, National

Building/Site
- 10 SOUTH COLONNADE LONDON, E14 4PU, NATIONAL

**Please note**: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.

Grade
- AO

Organisation Grade for MoJ
- AO

Post Type
- Permanent

Working Pattern
- Full Time

Role Type
- Legal Services, Operational Delivery

Will the successful applicant have line manager responsibilities?
- No

Job description

**JOB DESCRIPTION AND PERSON SPECIFICATION**

Administrative Officer

“Thank you for showing an interest in the Parole Board”.

The Parole Board is an independent court-like body that is responsible for carrying out risk assessments on prisoners to determine whether they can be safely released into the community. We do that with great care and public protection is our top priority.

All Parole Board decisions are solely focused on whether a prisoner would represent a significant risk to the public after release. Not all decisions Members make are popular, but they make these decisions fairly and objectively. The Parole Board covers parole work across England and Wales, including conducting hearings across all prisons and working with witnesses from the probation service, prison service, psychology as well as with legal representatives. So - we are both complex and we are interesting

The Board is made up of about 220 members of secretariat staff based in our London Head Office and approximately 340 Members who make decisions on risk and hold hearings at prisons around the country.

The Parole Board is an executive non-departmental public body, sponsored by the Ministry of Justice. Staff who work for the Parole Board Secretariat are Public Servants and not Civil Servants.

**JOB TITLE**

Administrative Officer

**DEPARTMENT**

Operations x 3, Legal x 1

**TEAM**

Third Party Directions
Operational Support
Member Case Assessment
Legal Hub

**JOB GRADE**

AO

**NUMBER OF POSTS**

4
**REPORTS TO**

Third Party Directions Team Leader
Operational Support Team Leader
Member Case Assessment Team Leader
Legal Hub Team Leader

**JOB PURPOSE**

An exciting opportunity has arisen in the Operations and Legal hub at the Parole Board for various AO administrative officer roles. These roles will be within the Third Party Direction Team, Member Case Assessment Team (MCA), Operational Support Team and the Legal hub. A brief breakdown of each team is as follows:
**Third Party Directions** - You will provide administrative support to a team responsible for obtaining reports from Third Party stakeholders. You will issue directions to police forces nationally as well as Home Office, CPS and a variety of other Third Party stakeholders.

**Member Case Assessment (MCA)** - You will be responsible for panelling MCA bundles, dossier checking, requesting legal representations, monitoring shared inboxes, closing off paper reviews and other administrative duties. You will work closely with the MCA team reporting any issues or trends that emerge so these can be investigated and addressed.

**Operational Support** - The Operational Support Team provides a wide range of administrative support to the wider organisation. You will be responsible for handling and triaging enquiries from stakeholders and the public as first line customer service. You will issue initial timetables to parties to a hearing, ensuring that they are notified of logistics. You will be an administrative point of contact for staff at our Headquarters, booking collections and deliveries and processing incoming post.

**Legal **- The Legal Hub Administrative Support Officer will provide vital administrative support across the Legal Hub. This will include assisting the Litigation Team by helping to facilitate the effective management of public and private law claims against the Board; and supporting the Board to review its decisions and deliver its transparency agenda by providing administrative assistance to the Set Aside, Public Hearing and Reconsideration workstreams.

**SCOPE OF RESPONSIBILITIES**

**Main Duties - Third Party Directions Team**
- Issuing Parole Board directions to the appropriate Third Party stakeholder.
- Liaising with Third Party Directions Case Managers to progress replies received to directions.
- Providing cover for the Third Party Directions Inbox when required.

**Main Duties - Member Case Assessment**
- To ensure a doss