Finance Assistant/accounts Assistant

**AT THIS TIME WE ARE ONLY ACCEPTING APPLICATIONS FROM UK BASED APPLICANTS. IF YOU ARE NOT UK BASED YOUR APPLICATION WILL BE REJECTED**

Highfield Surgery

Job Title: Finance Assistant

Responsible to: Practice Manager/Practice Partners

Rate of pay: starting £25k (Full time equivalent) but pay is dependant on experience

Hours per week: Part time 16-20 hours per week

Job summary

To support the Practice Manager in the management and coordination of all aspects of practice finances, optimising efficiency and financial performance, ensuring the practice achieves its long-term strategic objectives.

Primary responsibilities

**Finance**
- Act as the primary point of contact for all finance related matters within the practice
- General bookkeeping, including all financial ledgers and reconciling bank statements
- Support GP Partners and Business Manager with financial forecasting and analysis
- Financial audits when required
- Managing expenses
- Understand and brief the partners on financial implications of contact and legislation changes
- Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues
- Coordinating year end processes
- Raising, uploading and ensuring any invoice are paid within the given time frame
- Raise purchase orders when required within a timely manner
- Directly contribute to financial improvement by exploring areas for increasing income and reducing costs
- To provide finance updates as standard at Partners meetings
- Compliance with cash handling and banking duties
- Ensure all income and expenditure due to or made by the practice is or recorded in the accounts package
- Liaising with the CCG and payment agencies regarding queries with payments relating to the contract e.g., Enhanced services

**Payroll**
- Providing payroll duties, processing time sheets including administration to ensure all our employees are paid accurately and on time
- Performing all activities necessary to process the payroll, including maintaining related records, preparing accounting spreadsheets and documents and preparing reports for management.
- Manage any payroll deductions, attachment of earnings and CSA
- Inputting new starts onto payroll software and processing leavers
- Process statutory claims i.e., SMP, SSP and SPP ensuring that advance funding from HMRC is requested
- Dealing with pension contributions and holiday calculations
- Investigating and resolving payroll queries in a timely manner
- Assisting on ad hoc duties when required

**Secondary responsibilities**

In addition to the primary responsibilities, the Finance Assistant may be requested to:

- Act as the primary point of contact for finance-related matters with NHS(E), the CCG and the practice accountant
- Partake in audit as requested by the audit lead
- Attend and actively participate in practice management meetings
- Attend any external meetings pertinent to the role of Finance Assistant

**Confidentiality**
- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carer’s, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

**Health & Safety**

The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include:

- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Reporting potential risks identified.

**Safeguarding**
- The care and protection of children, young people and vulnerable adults who have contact with the Practice is the responsibility of all members of staff, irrespective of individual roles. All Highfield Surgery members of staff share the responsibility for safeguarding and promoting the welfare of children, young people and vulnerable adults.
- To this end all members of staff are to ensure that they have completed, at leas