Executive Assistant in Office for Investment

**Details**:
**Reference number**:

- 416540

**Salary**:

- £28,695 - £34,669
- London: £32,744 - £34,669
National: £28,695 - £30,664
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Permanent

**Business area**:

- DBT DGSI - Office for Investment

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, Salford

**About the job**:
**Job summary**:
Increasing private investment, foreign and domestic, is crucial to the UK’s economic growth and the future prosperity of its citizens. Leveraging private investment is also fundamental to delivering energy transition and establishing international leadership as a science and technology driven economy.

The Office for Investment (OfI) was spun out of Downing Street in January 2021 and is now a joint unit between No.10, HMT and the Department for Business and Trade (DBT). The OfI is an exciting, creative and dynamic place to work among a motivated and driven team with both commercial and public sector backgrounds. The Office works closely with Secretaries of State, Junior Ministers, and No.10 to deliver the highest-value, highest profile investment propositions.

The team operates a flexible and flat structure which means that staff across all grades have the opportunity to work directly alongside the senior leadership and have direct exposure to ministers and senior business executives.

OfI's vision and mission is to secure investment to drive growth, job creation and increased productivity across the UK. We are proactive and entrepreneurial, delivering ambitious outcomes aligned to the Industrial Strategy and HMG Missions. To become a centre of excellence for attracting and growing investment we want to attract talented people from the private sector and across government who are curious, creative and agile in pursuing emerging opportunities for the UK.

This is a wide-ranging role where you will get to develop new skills and build on existing ones to increase investment opportunities and shape the wider Government policies investors will operate under.

You will have a unique opportunity to engage directly with varied stakeholders across all levels of seniority.

**Job description**:
**Coordination**:

- Diary Management for a range of senior stakeholders (including Directors, Deputy Directors) in the new Office for Investment.
- Organising and managing schedules, meetings, and events.
- Coordinating tasks with confidence, to ensure work remains on track.
- Maintaining accurate records and documentation.
- Managing and reviewing office processes to deliver a quality service.

**Stakeholder Management**:

- Building and maintaining relationships with internal and external stakeholders.
- Responding to inquiries and resolving issues.
- Ensuring that stakeholders are kept informed of project progress.
- Working with SCS, up to DG level.

**Administrative Support**:

- Providing administrative support to senior leaders and teams.
- Preparing meeting reports, presentations, and other documents when required.

**Person specification**:
**Essential Criteria**
- Strong coordination skills, ability to prioritise responsibilities with confidence against competing deadlines
- Effective communication skills - written and oral - for private and public sector audiences, at all levels of seniority
- The ability to quickly understand complex information and distil this into clear, simple terms
- The ability to build relationships and collaborate with varied stakeholders
- Experience of basic knowledge and information management

**Desirable Criteria**
- An understanding of Whitehall processes
- Experience of working high profile stakeholders
- Proficiency in MS Tools (Word, Powerpoint, Excel, Co-Pilot)

**Personal Attributes & Skills**

This role would generally suit someone who;
We are looking for a dynamic and collaborative individual, a self-starter comfortable with ambiguity— equally motivated by synthesizing complex business problems into easily understood recommendations and ‘rolling your sleeves up’ to ensure practical delivery

The person must be able to balance competing priorities. They will need to be a confident and clear communicator, with strong written and verbal skills.

The role requires the person to be enthusiastic and engaged, valuing teamwork within the OFI.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Making Effective Decisions
- Delivering at Pace

**Benefits**:

- Alongside your salary of £28,695, Department for Business and Trade contributes £8,312 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find