Administrator

2 weeks ago

Glasgow, United Kingdom Exclusive FM Full time

**Job Title: Administrator**

**Location: Glasgow**

**Salary: £21,385.00 per annum**

**Hours: 37.5 hours a week**

Our client, one of the UK’s leaders in providing innovative construction and engineering solutions for clients within a variety of sectors including Retail, Health, Education and Commercial, now has an immediate need to employ a reliable Service Controller to work across their internal business divisions who will deal with all administrative duties across defined FM contracts.

**Job Function**:
To provide administrative support whilst operating in compliance with company policy and procedure.

**Principle Accountabilities**:

- Representing the company in a professional and competent manner at all times and develop strong working relationships with colleagues and clients.
- Raising, monitoring and recording of all purchase and hire orders relating to all departmental projects and investigation of invoice queries where required.
- Maintaining the equipment hire log to monitor hire status and ensure costs are controlled.
- Liaison with equipment suppliers and notification of delivery issues to project managers.
- Managing equipment deliveries, returns and replacements.
- Creating and maintaining hard copy & electronic project files, including preparation of O&M and H&S files.
- Ensuring the appropriate allocation of Asda project orders maintaining information relevant to asset works such as AMPS, S3 Pre-Development etc.
- Facilitation of the store survey process including the design and completion of survey templates within the timescales required.
- Recording departmental holidays / absence and the submission of the regional absence report on a monthly basis.
- The collation and submission of management diaries, weekly reports and the divisional project programme
- Arranging meetings, preparation of meeting agenda and preparation / circulation of meeting minutes.

**Key Experience Required**:

- Proven experience as an office administrator, office assistant or Call Centre Environment
- Outstanding communication and interpersonal abilities
- Excellent organisational skills
- Excellent knowledge of MS Office and office management software
- High attention to detail and work with a high degree of accuracy

**Job Types**: Full-time, Permanent

**Salary**: Up to £21,385.00 per year

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have experience as an office administrator, office assistant or in a Call Centre Environment?

Work Location: One location

Reference ID: Administrator - Glasgow

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