Accounts Processing Assistant

5 days ago


Woburn, United Kingdom Jackie Wilsher Staff Service Full time

We are currently recruiting for an **Accounts Assistant** to join a company on the outskirts of Leighton Buzzard, transport is required to get to this location.

The working hours are Monday-Friday, 9am-5pm.

**Purpose of position**:
To work as part of the finance team, providing proactive assistance and support with all accounting processes, including the reconciliation of accounts, payment processing and accounting administration.

**Responsibilities**:

- Cashbooks - Download statements from Bankline on a daily/weekly/monthly basis. Correctly code all entries and post to the ledgers. Report on the ledger balance showing the breakdown of all reconciling items.
- Receipts - On a daily basis post all receipts to the ledgers and prepare manual banking when received.
- Reconciling - Complete weekly/monthly control accounts and balance sheet reconciliations. Follow up on errors and differences with investigation and report findings to the line manager.
- Purchase Ledger - Register and process supplier invoices checking key data is correct. Contact suppliers with any errors found and make the necessary corrections. Reconcile Supplier Statements and take the appropriate action for any discrepancies found.Monitor monthly timescales for purchase invoices received from internal departments. Liaise with department heads and follow up on delays.
- Payments - Process payment runs for Suppliers, raise ad-hoc payments on bankline including inter-entity payments
- Sales Ledger - Post monies received to the customer accounts. Raise invoices and journals as requested, compile weekly/monthly debtor reports for the businesses. Follow up on debtors on a regular basis.
- Income Posting - Process daily sales income for the businesses, resolving queries and discrepancies. To prepare and process rent runs. To process tenant and other income, maintaining direct debit information and process direct debit collections. To assistwith KPI and weekly reporting as required.
- Petty cash - Raise payments to the businesses to replenish their petty cash floats. Validate and journal all petty cash receipts before posting to the ledger.
- General Duties - Assist with general duties of the office such as opening the post, stationery ordering, general filing and archiving duties.
- To ensure account queries are resolved promptly in a professional manner.
- To comply with any reasonable requests issued by managers of the Finance Team.
- To attend training courses which are identified as being necessary for the performance of the role.
- To be fully conversant with the Estate Handbook and supporting policies, including Health & Safety legislation, personal presentation, fire and emergency procedures.
- Changes in the business may occasionally require alterations in this job description and these will be agreed with the post holder as appropriate.

**Requirements**:

- AAT Level 2 minimum
- Minimum 12 month’s work experience in a Finance environment
- Enjoys a quiet work environment
- Takes pride in where they work
- Is accountable for their work
- Calm under pressure
- Be prepared to work with processes that are manual
- Quick learner, confident in capabilities and happy to interrogate software packages
- Able to work to tight, multiple deadlines
- Multi Tasker
- Self-motivated, wants to do a great job on all tasks
- Consistent attention to detail is given


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