Executive Administrative Assistant
2 weeks ago
**About Vantage Data Centers**
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across six markets in North America and five markets in Europe, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
**Essential Job Functions**
- Daily calendar, travel and administrative support for the Chief Development Officer, SVP Construction, VP Development Procurement, SVP New Site Development, VP Design/Engineering and others as assigned
- Periodic administrative support for Finance, Accounting, Human Resources, International Business Development departments more broadly, including:
- Domestic Travel & International Travel
- Schedules/Calendars
- Meeting organization and support logistics
- Expense report preparation
- Responsible for driving consistency between Executive Assistants (EAs), globally, and bringing new Executive Assistants at Vantage “up to speed” once hired, or acquired
- Schedule & drive a weekly Executive Assistant Meeting to share best practices, drive EA consistency and make sure that EAs & Executives are all in synch on topics that cross multiple executives
- Accountable for aiding with the procurement & distribution/delivery of Vantage “New-Hire Welcome” kits & business cards to new employees on their first day of employment; along with holiday gifts, swag for Marketing & Sales department as needed
- Generate draft customer invoices
- Backup processing of new vendor registration, processing of NDAs and W-9s
- Manage document control and centralized filing system for Finance & Accounting departments
- Manage projects, requiring independent discretion and decision making, without close supervision, as our executives and department leaders are often traveling or in meetings and unable to provide daily direction
**Job Requirements**
- Associate’s Degree in Office Administration, similar field, or equivalent experience is required
- Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred
- 4+ years of experience in an administrative, organizational or other detail-oriented function
- 4+ years as an Office Manager
- 4+ years as an Executive Assistant
- Highly organized, energetic and a fast learner
- Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking
- Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
- Experience with Outlook calendaring is required
- Experience with SharePoint is a plus
- Travel required is expected to be less than 10% and on as as-needed basis, but may increase over time as the business needs evolve
- Vantage Data Centers is an Equal Opportunity Employer_
**Benefits**:
- Employee discount
- Referral programme
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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