Personal Assistant

2 weeks ago

West Midlands, United Kingdom Atkins Full time

Are you ready to take up a vital role in shaping some of our exciting projects? How about joining our talented team, where everyone has a voice, and together we face our clients' challenges head-on. It's a diverse and inclusive work environment where world-class talent knows no distinctions.

We require a **Personal Assistant** based in one of our regional offices to provide support to a group of Senior Members of staff within the Transportation Division.

The role holder will provide support to a group of senior leadership members, working collaboratively with the wider Transportation admin function. The role requires an experienced and flexible person to take a proactive approach to supporting and working within a high paced office environment ensuring the efficient operation of the Transportation business.

**This role offers flexible working that is 2-3 days in office were based depending upon the need of the business.**

**Essential Duties & Responsibilities include the following. Other duties may be assigned.**
- Providing an efficient support service to the team, duties will include but are not restricted to:

- Managing diaries and organising meetings and appointments.
- Booking and arranging travel, transport and accommodation.
- Complete monthly expenses.
- Tracking and reminding the Senior Member of staff of important tasks, actions and deadlines.
- Compiling and preparing reports, presentations, packs and correspondence.
- Managing databases and filing systems.
- Deputise for other Personal Assistants when necessary.
- Monitoring and reporting on timesheets, PDR appraisals, MySite and other group requirements.
- Liaise with other support staff to provide support when required.

**Requirements**:

- Able to work well under pressure and prioritise workload accordingly.
- Professional and confident manner.
- Can be trusted to maintain confidentiality at all times.
- Organised and efficient.
- Flexible, approachable and willing to pitch in with all tasks and step away from routine when the pressure is on.
- Positive proactive approach.
- Excellent administration and communication skills.
- Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word. PowerPoint, SharePoint and MS Teams).
- Good team player and willing to support the team.
- Good organisation skills with ability to manage multiple tasks.
- Good time management skills with ability to work to deadlines.

**Training**:
Atkins develops individuals through a portfolio of training and development activities designed to help you make the best of your abilities and talents. These are reviewed with individuals through an annual appraisal process. We actively support staff in achieving corporate membership of relevant institutions.

Atkins has been named as one of the top 50 employers for women for 2011. The listing recognises Atkins as an organisation that is committed to making the most of the people in our workforce.

**Working at Atkins**:
Our working environment and offices reflect our modern approach to asset management.
You’ll benefit from our promotion-from-within policy and enjoy an exceptional rewards and benefits package including forward-thinking flexible working options to ensure that working with us works for you.

**Additional Information**:
**#LI-UK #LI-ATKINS #LI-Transportation.

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