Executive Assistant

5 days ago

Croydon, United Kingdom The Maine Group Full time

Executive Assistant

Permanent

£35,000 - £38,000

Hybrid working; 3 days office based in East Croydon - 2 days home based

The role of Executive Assistant and HR support with be a key role in this leading healthcare company. They are looking for an EA to offer 1 to 1 support to the Director and work on wider operational and HR duties. As Executive Assistant you must be experiencedin managing a wide range of administrative duties and executive support-related tasks, and HR, as well as be able to work independently and on your own initiative.

You will need to be organised, flexible, able to prioritise effectively, enjoy the administrative challenges of supporting an office of diverse people, both in the UK and abroad. In addition to this you will require an understanding of HR as you will beresponsible for managing the HR function for our UK office.

Key duties: -- EA to Director; Diary management and act as a gatekeeper
- Arrange in person and online meetings as requested
- Arrange timing of Governance meetings and distribute papers and record minutes of Governance meetings
- Prepare reports, meeting papers and presentations
- Schedule meetings and appointments
- Building and office facilities and line management of Office Coordinator and Office Cleaner
- Organise company/team social events as part
- Responsible for basic company HR function (external consultant used for more specialist work)
- Manage internal and external HR queries
- Assist with recruitment
- Sign off contracts of employment
- Manage onboarding compliance

Experience required:

- Previous experience in PA, Office Admin or HR Administration role
- Good understand of general HR support
- High level of proficiency in Google Suite
- Excellent oganisational skills and ability to manage multiple conflicting deadlines with a calm and professional approach
- Solution focused
- First class communication skills; both verbal and written
- Positive approach and good at building solid working relationships across an organisation

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