Ea to CEO, Trustees and Legal

Executive Assistant to CEO, Trustees & Legal
**Location**: Hybrid Working
**Salary**: £40,000 - £42,000 per annum DOE
**Hours**: 35hrs per week
Why join us?
Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries - sustained through trauma, illness, substance abuse and more - to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do - you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.
**MAIN PURPOSE**:
The Executive Assistant will proactively develop and deliver a confidential, comprehensive organisational, administrative and management support service to the CEO; Company Secretary/Head of Legal; and the Board of Trustees. The role will oversee the smooth running of the CEO office and support in the preparation of all meetings, visitors and tasks as directed
**MAIN TASKS AND RESPONSIBILITIES**:
**CEO Support**:

- Serve as the primary contact for the CEO, handling inquiries, organising schedules, and ensuring the CEO is prepared and informed.
- Proactively anticipate needs, coordinating resources to address issues and deliver key projects on time and to a high standard.
- Handle travel arrangements, corporate meeting logistics, and follow up on action items, ensuring all materials and reports meet high standards.
- Assist with HR tasks, including recruitment, performance management, and maintaining personnel records for the CEO’s direct reports.
- Support company-wide events, manage confidential information, and ensure compliance with statutory and regulatory requirements.
- Process CEO expenses and review/authorise expenses for the Executive Leadership Team.
- Provide EA support to ELT and SLT during periods of leave of other EA’s.
- Be responsible for the planning, scheduling, coordinating and management of annual organisational events such as the Managers Conference.
- Write regular internal and external communications on behalf of the CEO. 2
- Understand organisational policies and procedures to ensure appropriate decisionmaking protocols are followed.
- Ensure the CEO is compliant with regards to all statutory and regulatory expectations, liaising with various bodies and corporate memberships on formal paperwork.
- Handle confidential information in a professional and discreet manner.
- Process and maintain expenses for CEO. Review and authorise expenses for the Executive Leadership Team.
- This role may involve line management responsibilities in the future

**Board of Trustees and Legal Support**:

- Act as the first point of contact for the Board of Trustees, managing the scheduling, planning, preparation, coordination, and documentation of Board and Committee meetings.
- Ensure high-quality documentation for Trustees, including meeting packs and governance paperwork, while supporting statutory filings and board resolutions.
- Administer Trustee background checks, travel arrangements, and expenses, while managing shared access to Board paperwork.
- Assist with external audits, recruitment, and induction of Trustees, and collaborate on non-financial reports for the Annual Report.
- Maintain and improve the Legal Team’s SharePoint/Teams areas, ensuring good governance through managing key documents such as Committee Terms of Reference and Code of Conduct.
- Support the Company Secretary/Head of Legal in personnel administration and legal correspondence, ensuring compliance with corporate and regulatory requirements.

**ABOUT YOU**:

- Educated to A level or able to demonstrate equivalent experience
- Excellent IT skills
- Previous experience of providing Executive Assistant support to CEO and/or Executive Directors and Trustees
- Experience of arranging director level meetings to include accurate minute-taking and monitoring progress on action points
- Working knowledge and experience of co-ordinating multiple projects
- Experience of organising and managing corporate events
- Experience of working with confidential and sensitive information
- High level IT skills including the use of MS Teams, Outlook, Word, PowerPoint, Excel, etc
- Proactive, resilient and resourceful, with confidence and ability to communicate with people at all levels of seniority
- Great organisational skills and the ability to manage multiple work streams simultaneously to meet specified deadlines

**REWARDS**:
You can look forward to excellent benefits, including handy discounts on many brands and services.
- A competitive salary of up to £40,000 - £42,000 per annum DOE
- 33 Days annual leave per year
- Group life assurance.
- Eye voucher scheme
- Company Pension
- Long service and staff awards
- Nationwide employee staff discounts including discounted eating out and shopping