Secretary

**Secretary - Commercial Property - Walton Summit, Preston, Monday to Friday, 9-5, 36.25 hours per week.**

**Role**
Forbes Solicitors are looking for a Secretary to join the Commercial Property Team at our Walton Summit Office. This is a full time role working 36.25 hours per week, Monday - Friday, based at our Commercial Office, in Walton Summit.

This is a great opportunity for someone to gain some hands on experience as a Secretary to either start or progress their current career within an award winning law firm and a join a collaborative and professional team. Whilst the role will be working to the fast-pace, customer focus and high standards of a law firm, the role will also provide a sustainable work-life balance and relate to the regional area in which it is based.

**The role will be responsible for delivering successful outcomes such as**:

- Dealing with various amounts of audio dictations from Advisors;
- Assisting in the management and administration of case files for Advisors;
- Dealing with clients in person and over the phone including distribution of messages;
- Maintaining and updating our case management files;
- Preparation of legal documents;
- Ensure requests received through the Case Management system are actioned, updated and closed in accordance with agreed Service Level Agreements;
- Maintain an efficient filing system, storing and organising all paperwork and documents on the case management system which will enable easy retrieval by Advisors when required;
- Taking minutes in meetings as and when required;
- Any other duties as required.

**Organisation**
Forbes Solicitors offer the full range of legal services to individuals, commercial clients, and a number of specialist sectors where we excel nationally. We have offices across the North, but our roots are firmly based in Lancashire. Our clients tell us that we stand out from other firms. We are real people who are passionate about getting the best results. Working together and listening to our clients, we provide genuine and practical advice.

We are looking for someone who displays our values; specifically someone who can excel, is engaged, is a real person, displays fairness in all they do and has a one team ethic.

**Benefits**
We are committed to being supporting organisation that keeps the people at the focus and therefore we offer a range of additional benefits including:

- Competitive Salary;
- 33 Days Annual Leave, including bank holidays;
- Annual Leave Purchase Scheme (Subject to T&Cs);
- A day off for your Birthday;
- Ongoing Training and Development;
- Progression Opportunities;
- Company Pension;
- Service Awards;
- Health Care Benefits (Health Cash Back Plan and Mental Health Counselling Services);
- Other Employee Discounts;
- Recruitment and Legal Department Referrals (Subject to T&C’s);
- Annual Events.

**Applying**
- 5 GCSEs grade 4 or above, or equivalent, including Maths and English;
- Knowledge of filing as well as other office procedures;
- Previous secretarial/administration experience;
- Previous experience with dictations and audio typing; (Desirable)
- Ability to work unsupervised as well as part of a team;
- Ability to deal with Clients by telephone and in person;
- Ability to use office equipment, including fax machines and photocopiers;
- Excellent attention to detail and proof-reading skills;
- Excellent interpersonal and organisational skills;
- The ability to touch type would be an advantage, however, training will be given.

Forbes is an equal opportunities and disability confident employer and accredited to Investors in People and ISO 9001 quality management systems. We support the principle of equal opportunities in relation to any opportunities which we might provide through the engagement of employees; the provision of services to clients; and the appointment and engagement of suppliers. We are committed, wherever practicable, to maintaining a workforce which broadly reflects the local community in which we operate.

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Free parking
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Secretarial: 1 year (required)
- Audio typing: 1 year (preferred)

Work Location: One location