So3 Training Planning Office

**Details**:
**Reference number**:

- 387986

**Salary**:

- £29,580
- A Civil Service Pension with an employer contribution of 28.97%

**Job grade**:

- Executive Officer
- D

**Contract type**:

- Permanent

**Business area**:

- MOD - Strategic Command

**Type of role**:

- Education and Training

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- UKSC Chicksands, SG17 5PR

About the job

**Job summary**:
The Training Planning Office (TPO) plans and manages the DI Statement of Trained Requirement (SOTR) and Statement of Training Task (SOTT) processes for agreement by Customer Executive Boards (CEBs) and their subordinate working groups. TPO collates, analyses and publishes statistical information used to inform decisions on resource prioritisation, planning and regulatory compliance. Within the Defence Intelligence Training Group (DITG) HQ, TPO provides training authority, advice and support to Training Requirement Authorities (TRAs) and Training Providers (TPs) across multiple sites delivering DI training to approximately 130 courses. It also produces the DI Training DIN and manages the scheduling of all courses to ensure a steady state of delivery.

Directly responsible to SO2 TPO, the SO3 TPO is authorised to sign correspondence and liaise with all DITG, MOD and external authorities as necessary to facilitate progression of responsibilities and tasks. SO3 TPO plays a vital role in generating accurate training statistics and will have Line Management duties for the Data Statistics Coordinator. SO3 TPO is also responsible for the in-year management of the DI training DIN, statistical analysis and a wide variety of associated work. Any issues that are likely to have a wider DITG impact or may be contentious are to be raised to SO2 TPO before courses of action are implemented.

This position is advertised at 37 hours per week.

**Job description**:
SO3 TPO is responsible to SO2 TPO for:

- Day to day management of course planning and scheduling.
- Collating training performance data and reporting training statistics.
- Assisting with the creation of the annual DITG SOTR and SOTT.
- Line Management of TPO Data and Stats Co-ordinator.

Tasks

a. Build up historical statistics on the accuracy and validity of SOTR figures, providing historical SOTT’s and TU rates. The results of these comparisons should be reported at each DI CEB, with records maintained to establish, analyse and report trends.

b. On formal approval of all IRTB’s, update all TPO documents to reflect endorsed changes including:

- DITG Course Schedule
- In Year Training Plan (IYTP)
- Accommodation Schedule
- SOTR Working Copy
- SOTT Working Copy
- TU rate tracker
- MIS

c. Coordinate and manage the capture and analysis of all training data and stats for the DI CEB, including:

- Audit trail for differences between SOTR and SOTT.
- Take Up (TU) rates against the SOTT.
- First Time Pass Rates and Overall Pass Rates.
- 5-Yr SOTR predictions
- Individual course cancellation totals and reasons

d. Provide advice to TRA’s and assist with the capturing and coordination of all SOTR bids from TRA’s in spring of each year. Assist in the completing of all spreadsheets and PowerPoint presentations in readiness for the Summer Defence Intelligence Customer Executive Board (DI CEB) cycle.

e. Liaise with all TRA’s and Training Providers (TPs) to formulate an achievable and accurate SOTT, arranging all Acceptance Working Groups where necessary. Assist in the completing of all spreadsheets and PowerPoint presentations in readiness for the Winter DI CEB cycle.

f. Support all TPs with the programming and scheduling of all courses. Any issues with meeting the SOTT should be reported to the TRA as soon as possible.

g. Fulfil Line Management duties for TPO Data and Stats Co-ordinator to include all appraisal reporting and managerial requirements iaw MyHR policies and procedures.

h. Process IRTB’s requesting in year amendments to the SOTR and SOTT. Arrange all AWG’s when deemed necessary.

i. Compile all RoADs relating to AWG’s. Pass to SO2 TPO for endorsement and promulgation.

j. Liaise with TRAs to deconflict any potential breaches of maximum or minimum course capacity in a timely and effective manner.

**Person specification**:

- Providing scheduling and statistical outputs, the post-holder must have an excellent eye for detail with a sound numerical judgement. They must be capable of operating on their own when required, deciding on work priorities across the team to meet tight deadlines of the training year.

Essential:
Desirable:
Previous experience of working within an MOD training environment

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Making Effective Decisions
- Working Together
- Delivering at Pace
- Communicating and Influencing

**Benefits**:

-