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Payroll Coordinator Emea
3 weeks ago
Job Title- Payroll Coordinator EMEA- Reference- 12487- Area- London- Type- Permanent- Salary- £40,000 - £70,000Details
We have partnered with this prestigious international retail organisation with more than 130 boutiques globally, to recruitment an experienced Payroll Coordinator with European payroll experience to work on a Hybrid basis.
- Overview and purpose of role:
- As the Northern Europe Payroll Coordinator, you will play an integral role in overseeing the Payroll and Administration for the Northern Europe network. Supporting the HR Team with the day to day smooth operation of the HR function. You will support both Retail and Head Office functions for CL Northern Europe.
- You will have a full generalist administrative remit within the role, in order to provide effective and commercial administration and advice to managers. Always at the forefront of everything we do, to create an approachable and supportive service and 'go to' department for all employees alike. This role will take ownership for the day to day support administration for the department and will report directly into the HR Manager.
- You will be responsible for building strong relationships across the business, for each business entity and region. You will be a true brand ambassador and become a trusted partner and colleague.
- This is an exciting opportunity for an Administrator who can partner the HR team and support the business specialising in Payroll Administration. You will be part of a small team whereby you can gain exposure and learnings of the full HR remit. The day to day is varied and dynamic, so you will need to be agile and fast paced and able to juggle multiple priorities and deadlines.
- You are a team player, however able to work alone and come up with ideas and solutions. You will have the confidence to make decisions, yet have a willingness to collaborate and partner with the team. You have a desire to roll your sleeves up and get your hands dirty and be involved in all areas of the business and within the HR sphere with support and guidance from the HR team. You are naturally inquisitive and solution focused. You will work with integrity and trust and be a credible team member.
- Key Responsibilities of the role:
- This is not an exhaustive list
- Payroll
- It is the Payroll Coordinator‘s responsibility to fully own all Payroll collation and HR Administration for Northern Europe.- You will be the owner of collating all payroll and reporting it in an accurate and timely manner.- You will partner with the HR team on payroll for all markets and liaise with 3rd party Payroll Providers across the region.
- You will send out monthly payroll deadline reminders and provide advice and guidance to the Management team on payroll related processes and policies.- You will review the monthly payroll files received from the 3rd party provider and check all information has been reported accurately.-
- You will work to strict deadlines to ensure payroll is finalized and paid in accordance with our contractual obligations. Work closely with the HR team to ensure approval of the payroll for all markets is completed in a timely manner.-
- Manage off-cycle payments as required.- Check the monthly Payroll Journal for UK and Ireland and submit to the Finance department.
- Oversee the payments of taxes and social charges for the region.
- Diary Management - ensure all payroll related deadlines and Bank holidays across the Norther Europe region are in the calendars- Calculate and process commissions, commissions boosters and other incentives as relevant.- You must escalate any concerns relating to the payroll to the team in a timely manner.
- You will be the main point of contact for all pay related queries and be responsible for finding solutions as required.
- You will keep the team updated with any ongoing issues and training needs identified.
Data Analysis- You will be responsible for updating the monthly HR reports and any associated administrative tasks relating to payroll. Analyseemployer‘s costs by providing commentary on what the numbers relate to and compare to Budget.
- Take ownership of updating the HRIS, ensuring the data is accurate and ’gold‘ data.
- Keep the Salary Spreadsheet updated with SLCs and Budgeted FTEs/salaries and turnover.
- Support the HR Team with the statistical reporting for any Management Information and maintain the Dashboard to present the data.- Provide relevant data to the HR team for the purpose of Labour Turnover reporting.- Manage all audit and statistical queries (Annual Finance audit, ONS Surveys, Quarterly Business Survey etc)
- Support the Budgeting and salary review processes by providing accurate data.
HR Administration- Managing invoices - ensuring they are logged, filed and processed by the accounting team. Submit New Supplier Forms as required.-
- Ensure all HR Administration is accurate, promptly executed in alignment to our SLA and tracked/logged for compliance.- Suppor
