Part Time Administrator

2 days ago

Leicestershire, United Kingdom Optima UK Inc Ltd Full time

**_Job Title:_**_ Part Time Administrator - Higher Education_

**_Location:_**_ Leicester, LE9 _

**_Salary:_**_ £19,000_

**_Hours:_**_ 3 days a week, 7.5 hours per day with a 30-minute break. _

This is a great opportunity for an administrator to join a company that specialises in Occupational Health.

**Day to Day Responsibilities**:
Supporting the Account Management department in all aspects of Administration duties as part of the Occupational Health service provided to clients.
- Assist in the receipt, triage and appointment for all on-placements (new starter health
- Answering any questions in regard to the University accounts informatively, accurately and timely and ensure that any documentary evidence is appropriately stored.
- To oversee the receipt, triage and appointment arrangements for university management referrals.
- To check outcome reports for presentation e.g., grammar/layout and seek appropriate clinical/director level input as appropriate.
- Proactively engage with the Account Manager or other IDC Ltd representatives in order to ensure value for money and to seek approval for engaging suppliers outside of the normal process.
- Ensure that Management Referrals are processed in line with Service Level Agreements (SLA's). Where a SLA may not be met, keep the client fully updated.
- Keep a robust record of Management Referrals.
- Address correspondence in connection to a Management Referral promptly, taking advice as necessary.
- Deal with concerns/complaints promptly liaising with the necessary colleagues.
- Attend the mass vaccination sessions to provide support to clinical staff including recording the attendance of students, informing schools of any students that do not attend. There is a requirement to stay away from home approximately five weeks per yearwith notice.
- Entering outstanding vaccination activity immediately onto the system following vaccination sessions providing the schools with as much time as possible to chase any students that have outstanding vaccinations.
- Provide vaccination evidence to student upon request - direct phone calls and as additionally required.
- Enter vaccination evidence on to system as required.
- Reliable and punctual
- Professional efficient approach
- Able to work amicably and willingly as part of a team
- Excellent IT skills
- Excellent telephone manner
- Must hold full UK driving licence

**Benefits**
- Private Health Care
- Pension
- 20 days holiday + Bank Holidays
- Parking on site
- Monday - Friday work only

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